The Administrative Assistant will play a vital role in facilitating efficient shipment processing and procurement operations. The ideal candidate will manage shipment documentation, handle incoming calls, and provide general administrative support across various departments.
Key Responsibilities:
- Logistics Support: Prepare, review, and manage shipping documents, including bills of lading, packing lists, freight invoices, and purchase orders. Ensure accuracy and timeliness in documentation while collaborating with the logistics team to streamline shipment processes and coordinate procurement and customer shipments with vendors and carriers.
- Communication and Correspondence: Manage the main phone line, directing calls to the appropriate personnel and providing information to callers in a professional manner. Assist in composing, editing, and distributing emails, memos, letters, and other correspondence.
- Administrative Support: Handle general office tasks such as filing, data retrieval, data entry, and maintaining office equipment and supplies. Provide assistance to team members as required.
- Customer Service: Deliver outstanding customer service by addressing inquiries and concerns related to orders and shipments promptly and effectively.
- Operational Support: Assist with various projects, including transcribing, editing, and formatting operational manuals, as well as printing, collating, and distributing design documents to relevant departments.
- Confidentiality and Discretion: Manage confidential and time-sensitive materials with discretion, ensuring adherence to organizational policies and procedures.
Qualifications:
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
- Proven experience in an administrative role or as an administrative assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with Adobe Acrobat.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- High attention to detail.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- A supportive and collaborative work environment.
- Be part of a team focused on achieving project successes well into 2025.
