Location: Burnaby, BC, Canada
Date Posted: Nov 27, 2024
Job ID: R22273
Job Status: Full-Time
Description
Job Summary:
We’re seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our Burnaby operations and project teams. In this role, you’ll ensure administrative tasks are completed accurately and on time, playing a key part in our team's success.
The ideal candidate is a proactive self-starter, a strong team player, and someone who consistently strives for excellence and improvement.
Join Ledcor Construction and become a valued member of our True-Blue Team today!
Essential Responsibilities:
- Prepare, review, and maintain order contracts.
- Assist with the coordination of meetings, including scheduling, booking resources, compiling required materials, and making catering arrangements.
- Maintain and update various distribution lists for the department and projects.
- Manage inventory of office supplies and equipment.
- Perform general administrative tasks, such as photocopying, scanning, printing, filing, managing calendars, coordinating mail and couriers, preparing and distributing correspondence, and taking meeting minutes.
- Process accounts payable (AP) invoices, ensuring they meet approval requirements, coding to appropriate cost centers, and investigating vendor inquiries.
- Review purchase orders for accuracy and completeness before commitment.
- Provide time capture support for timesheets and coding corrections.
- Perform job cost transfers and create journal entries as part of month-end billing.
- Distribute billing statements and reconcile discrepancies.
Requirements:
- 2-5 years of administrative experience.
- Proficiency with MS Office applications, including Word, Excel, Outlook, Teams, and PowerPoint, with an aptitude for learning new computer systems.
- Excellent time management and organizational skills, able to manage multiple tasks and set priorities.
- Proactive, resourceful, and responsive, with proven problem-solving skills.
- Ability to work independently with minimal supervision and collaboratively with others.
- Strong verbal and written communication skills.
- Commitment to continuous improvement and delivering excellent customer service.
Working Conditions:
- This is an office-based role. Occasional hybrid requirements may be accommodated.
Additional Information:
Company Description
Ledcor Building offers full-service construction for commercial, residential, institutional, and light industrial projects, along with expertise in green building. Our depth of knowledge and expertise come from building hundreds of projects – of all sizes – across North America each year.
But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request viaemail.
8051 Enterprise Street, Burnaby, BC
