Job ID: 45918
Job Category: Engineering & Technical
Division & Section: Economic Development & Culture, EDC Business Growth Services
Work Location: City Hall 9th Floor, East Tower.
Job Type & Duration: Full-time, Permanent Vacancy
Hourly Rate and Wage Grade: $39.14 - $42.88, Wage Grade 11
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 26-Nov-2024 to 10-Dec-2024
Toronto is Canada's largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world's most livable cities, we are a global centre for business, finance, and arts and culture. Join the award-winning Toronto Public Service as a Coordinator, Contract Administration within our Economic Development & Culture Division.
Major Responsibilities:
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Provides general assistance to the administrator(s) of the Community Improvement Plan Incentive Programs.
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Coordinates the receipt of new CIP Program applications including setting up files, review of applications for completeness as submitted through the Salesforce interface, or other granting platform and maintains tracking database and prepares reports.
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Arranges RFP's, RFQ's, RPGS's or other documents necessary for third party consultant review of Community Improvement Plan Incentive Program applications when required.
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Completes draft templates of Financial Incentive Agreements, Amending Agreements, Assignment Agreements and other legal documents as required, by completing applicant identifying information.
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Liaises with Legal Services to track completed Financial Incentive Agreements and other legal documents including tracking of title registration information.
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Liaises with Corporate Finance, Revenue Services, and Accounts Payable for timely issuance of annual grant payments and completion of grant payment schedules and estimates.
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Performs annual compliance review for all Community Improvement Plan Incentive Program grant payments, including coordination of review by other City Divisions, including Toronto Building, Municipal Licencing and Standards (MLS), Social Development, Finance and Administration (SDFA) and Toronto Employment and Social Services (TESS).
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Arranges RFP's, RFQ's, RPGS's consulting contracts for annual site visits, IMIT Program Review or other auditing activities as needed.
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Tracks and reports grant recipient employment activity including managing the Salesforce reporting interface and coordination with TESS and SDFA in preparation of the list of provider agencies.
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Tracks and reports administrative fee calculation and collection, including notifying applicants of fee amounts, coordination with Toronto Buildings and Revenue Services for fee determination and reporting to EDC Finance on fee collection amounts and forecasting.
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Represents the Business Retention and Expansion team at meetings to ensure compliance with Divisional standards/requirements
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Reviews Brownfield Remediation Tax Assistance documents, Records of Site Condition (MoECP) and ensuring applicants meet required audit requirements.
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Assists the Program Administrator in preparation of quarterly budget by providing statistics on new program applications including new estimated grant payment amounts, finalized MPAC assessments and updated actual grant payment amounts and other information as requested by Revenue Services and Financial Planning to prepare budgets for current year and future grant payments.
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Responds to inquiries from approved applicants and staff related to applications, staff reports, ongoing compliance and annual payments.
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Develops and maintains "terms of Reference" for a wide variety of materials/equipment and testing of services related to capital projects.
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Coordinates the preparation of documents and specifications including REOI's, RFP's and tenders for design/build, construction and associated contracts for capital works projects
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Reviews and comments on contract documents prepared by outside consultants
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Conducts review of tender documents and submissions to ensure conformance with City standards/requirements
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Provides capital cost accounting, conduct statistical research, and evaluate and track tender item cost; prepare payment certificates and technical reports for the award of capital projects
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Represents the Section at Bid Committee meetings to ensure compliance with Departmental standards/requirements
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Executes scheduling and execution of contract documents and requisitions for the tendering of projects.
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Liaises with Purchasing Division regarding tenders and other supervisors and/or departments regarding the award and execution of contract documents.
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Arranges for bid depositories and compiles complete tender document including all specifications and drawings and stipulates requirement regarding insurance and bonding.
Key Qualifications:
Your application must describe your qualifications as they relate to:
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Considerable experience utilizing accounting software (i.e. SAP), MS Office Suite (i.e. Word, Excel), and Customer Relationship Management Software (i.e. Salesforce) to track and report data.
You must also have:
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Ability to prepare complex reports.
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Highly developed interpersonal skills, with the ability to communicate well at all organizational levels
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Well-developed written and oral communication skills
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Ability to work effectively with colleagues, consultants, and external clients
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Ability to plan, prioritize and organize assignments while working with minimal supervision
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Knowledge of the Accessibility for Ontarians with Disabilities Act (AODA), the Occupational Health and Safety Act and other regulations/legislation that apply to the job duties
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Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.
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Knowledge of Tax Incentive Programs, Property Tax and/ or Business Development Services would be an asset.
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Salesforce and or experience with grant platforms would be an asset
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Knowledge of Tax Incentive Programs, Property Tax and/ or Business Development Services would be an asset.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
