Office Clerk

Ricoh Colombia • Full-time • Vancouver, BC, CA • 5d ago

Responsibilities

Sort and distribute mail and office supplies, including interoffice, couriers and overnight mail
Process incoming and outgoing couriers
Deliver mail and printing projects throughout the office
Coordinate and prepare projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
Download jobs from email or print queue: size, reproduce, sort and finish/bind
Establish and maintain quality controls to ensure work accuracy
Respond to first level phone calls from end users of distributed copier equipment to determine the problem, clear paper jams, run test copies and determine status of machines
Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of workspace
Run reports
Maintain logs of downtime, repairs and meter charges of all copiers/printers on site
Provide support for Catering team as needed Clean and restock rounds of all cafes and the lunchroom 4 times daily or as needed.
Report any inventory items needed bi-weekly to the Catering Manager.
Prepare, set-up and breakdown of daily meetings (mainly coffee/tea set-up)
Provide back-up support for Reception as needed for vacation, sick days, lunch break (1 hour), and morning/afternoon breaks (15 minutes each) Welcome visitors by greeting them; notify lawyers and/or assistants of client arrivals.
Answer internal and external phone calls, direct calls to the appropriate people and answer any inquiries or redirect questions to the appropriate individuals.
Manage boardroom booking system; create and edit bookings, respond to requests, liaise with Legal Assistants, IT, Catering and building personnel to ensure proper set-up of meetings and client events.
Maintain security by administering access pass procedures (i.e. issue temporary access pass; replace forgotten, lost or damaged cards, etc.); record visitors in the Visitor’s Log, and follow security procedures.
Provide assistance in other Ricoh service areas as directed by the Ricoh Site Manager.

Qualifications

High School Diploma or equivalent work experience
Minimum 2 years of experience working in a mail room or copy centre

Skills

Excellent interpersonal skills with the ability to quickly develop business relationships
Strong self-motivation to drive results
Excellent communication skills both verbal and written
Effective use of Microsoft Office
Ability to lift 30+lbs. as necessary

Other

Present a professional image at all times to customers and vendors
Job Identification 1578
Job Category Service Delivery
Posting Date 09/11/2024, 03:52 PM
Degree Level No Formal Education
Job Schedule Full time
Locations Vancouver, BC, Canada
Salary Range 20.00
Driving requirements Non-driver
Relocation Option Relocation not available

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