Receptionist (permanent part-time)
Burnaby, BC
Are you ready to design your future?
Your work environment at EXP
Be our next Receptionist (permanent part-time)/ Administrative Assistant
In this role, you will be based in our Burnaby office and have the opportunity to work within the Engineering Consulting industry! This role will be part-time Monday to Friday. Additional hours may be requested depending on workload but would be agreed to in advance
What a day at EXP has in store for you
- Open the office; reception area
- Maintain office and its entirety for cleanliness throughout your day; which includes but not limited to; kitchens, reception, boardrooms, lab and patio
- Answer/direct telephone calls in a professional and friendly manner
- Greet all office visitors and guests, and maintain cleanliness of front entrance
- Maintain Health & Safety protocols and procedures for office staff/guests
- Review, stock and provide a summary of supplies required to maintain kitchen(s) , and printer supplies
- Manage incoming/outgoing regular mail & courier shipments and receipts
- Meeting room preparation, including room set-up and reset, catering, and clean-up prior to and following meetings
- Ensuring boardroom technology is always operational & liaison with IT for any inconsistencies/issues.
- Perform other administrative duties such as data entry, copying, emailing internal documents, filing, archiving, document retrieval, scheduling and coordination of meeting rooms, information gathering, word processing, document binding, document scanning
- Assist the Office Operations team with HR support (Onboarding/Offboarding). This includes working with the Hiring Manager, Human Resources, Office Manager & IT
- Assist the Operations Lead with Administrative tasks for corporate and social committee events
- Invoice coding
- Other duties as assigned
What your experience looks like
- Cheerful personality
- Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
- Excellent written and verbal communication skills
- Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Prompt, detail-oriented and organized multitasker that can meet deadlines
- Ability to maintain a filing system and accurate records
- Maintains a high level of confidentiality
- Must be able to meet deadlines, multi-task, prioritize, organize, and perform multiple work assignments simultaneously and able to work under pressure
- Professional, personable, self-motivated and ready to take initiative
- Ability to work consistently & independently in a team setting
EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.
