We are seeking an experienced part-time receptionist to join our dynamic real estate team in a bustling downtown office environment. The ideal candidate will have prior experience in real estate reception and must be able to work flexible hours, including evenings, weekends, and occasional daytime shifts.
Responsibilities:
Professional Phone Management:
- Answer all incoming calls promptly and professionally
- Direct calls to the appropriate staff members or take clear and concise messages when necessary
Appointment Scheduling and Confirmation:
- Efficiently book and confirm appointments for all office locations as needed
Listing Management:
- Input new listing data accurately into our systems
- Update property listings on the MLS (Multiple Listing Service) platform
- Upload listings to various real estate boards daily and merge them with current listings in our system (e.g., Broker Bay)
General Administrative Tasks:
- Receive and distribute mail and packages
- Manage incoming faxes and emails, responding or redirecting them appropriately.
- Process deposit cheques and issue receipts as required
- Coordination of lending program items (e.g., Open House Signs, Lockboxes etc.)
Facilities Coordination:
- Book and manage meeting rooms or boardrooms for appointments and internal meetings
Requirements:
- Previous experience in a real estate receptionist role is a MUST
- Proficiency in using real estate software and platforms (e.g., MLS, Broker Bay) is highly desired.
- Strong communication skills and professional phone etiquette.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Attention to detail and accuracy in data entry and administrative tasks.
- Flexibility to work evenings, weekends, and occasional daytime shifts based on office needs.
How to Apply:
If you meet the qualifications and are interested in joining our team, please submit your resume in PDF format to the email address provided. We appreciate all applications; however, only candidates selected for an interview will be contacted.
Thank you for considering this exciting opportunity to contribute to our dynamic real estate office!
Job Type: Part-time
Pay: $17.00-$20.00 per hour
Expected hours: 8 – 24 per week
Education:
- Secondary School (required)
Experience:
- Front desk: 1 year (required)
- Real Estate Admin: 1 year (required)
Work Location: In person
Expected start date: 2024-08-19
