Date Posted: 01/31/2025
Req ID: 41501
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)
Description:
About us:
Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.
With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America. Throughout more than 140 years of dental education - the oldest, largest and most comprehensive training program in Canada - we have striven to graduate the highest quality of students while providing the public the highest standards of care.
We are driving by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.
We are driving by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.
Your opportunity:
Reporting to the Director, Finance & Procurement, this role will support the financial and procurement processes at the Faculty of Dentistry, while providing exceptional service with every interaction. Responsibilities include: preparation of purchase orders, processing of expense reimbursements and invoices, journal entries, reconciliation of FIS accounts, and P-card administration, ensuring compliance with University's financial guidelines and procedures. Your strong financial acumen coupled with your high caliber organizational and multi-tasking skills will be essential to your success in this role.
Your responsibilities will include:
Processing account invoices (accounts payable and receivable)
Reconciling financial documentation and accounts including purchasing cards statements
Preparing, processing and recording journal entries
Processing expense reimbursements
Preparing and recording deposits on a regular basis
Supporting purchasing activities including preparing purchase orders
Maintaining a detailed filing system
Acting as a first point of contact for purchasing enquiries
Providing detailed information on processes, policies, and procedures
Qualifications:
Essential Qualifications:
Advanced College Diploma (3 years) with an emphasis on accounting or business or an equivalent combination of education and experience.
Minimum three years in a financial administrative support area.
Experience processing financial transactions.
Experience interpreting and applying financial policies and guidelines, and procurement policies and guidelines.
Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations.
High level of proficiency with SAP (FIS, HRIS, Logistics), Windows, MS Office (Word and Excel) and Filemaker.
Excellent interpersonal skills, with the ability to communicate effectively both orally, and in writing, with various levels of university staff.
Ability to work under pressure, problem solve, respond to changing priorities, and prioritize work to meet deadlines.
Proven ability to use discretion and sound judgement while dealing with confidential material.
Excellent organizational, multi-tasking and time management skills.
High level of attention to detail and accuracy.
Teamwork skills to work collaboratively as a part of a team.
Assets (Nonessential):
To be successful in this role you will be:
Meticulous
Multi-tasker
Organized
Proactive
Problem solver
Team player
Please submit all applications (Resume & Cover Letter) to Human.Resources@dentistry.utoronto.ca with the subject line "Finance & Procurement Assistant Casual". Thank you for your interest in joining our team. Only those candidates who meet our criteria will be contacted.
Note: Please note this position is required to be on-site. Hours of work for this position is 8:45AM to 5:00PM Monday to Friday
Closing Date: 02/13/2025,11:59PM ET
Employee Group: [[custEmployeeSubgroup]]
Appointment Type: [[custApptmentType]]
Schedule: [[custFullPartTime]]
Pay Scale Group & Hiring Zone: [[custPayScaleGrpHiringRate]]
Job Category: Finance/Budget/Planning/Audit
