JOB INFORMATION
Requisition ID: 10729
Number of Vacancies: 1
Department: Special Constable Service (20000028) - Head & Staff - Special Constable Service (30000520)
Salary Information: $53,926.60 - $67,340.00
Pay Scale Group: 04SA (CAN/S/H/04SA)
Employment Type: Temporary (1 Year term)
Weekly Hours: 35, Off Days: Weekends Shift: Day
Posted On: January 24 2025
Last Day to Apply: February 7 2025
Reports to: Court Services Coordinator
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Come join our team at this exciting time and apply for the Administrative Support Clerk position!
Reporting to the Court Services coordinator, this position is responsible for maintaining corporate employee files and performing various administrative duties for the Special Constable Service Department. This position is responsible for preparing and assisting with the preparation of a variety of confidential and general correspondence letters, internal communications and reports for others in accordance with departmental procedures, assisting in the coordination of daily administrative duties.
This position exercises analytical and problem solving abilities to effectively provide the required clerical and administrative support to the various sections of the Special Constable Service Department.
The successful candidate will also be required to do the following duties and responsibilities:
- Copies and provides relevant file excerpts as required to authorized staff, and responds to external legal requests
- Perform data entry of police documents into a departmental database
- Processes attendance and payroll records for department personnel; maintains vacation and lieu time records; and prepares and distributes monthly reconciliations and status reports;
- Assists with departmental IT requests, including maintaining an asset list of all computer equipment in the department;
- Maintaining records by ensuring adherence to contractual obligations within the Collective Agreements as well as organizational policies.
- Processing weekly attendance for the entire department and ensuring accuracy in payroll records for Department personnel; maintaining vacation and lieu time records.
The incumbent demonstrates behaviors that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment and helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies. Participates in the TTC Customer Service Ambassador Program.
Use office technology, software and applications
Apply analytical skills
Communicate in a variety of mediums
Plan and organize activities / projects to meet section and organizational goals
Understand and apply administrative policies, processes, and procedures
- Your educational background including completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent is integral and will contribute to the success in this role.
- Possess sound judgement, well-developed organizational, supervisory, administrative and interpersonal skills; effective verbal and written communication skills.
- Ability to handle changing priorities in a positive manner, and must be able to ensure that all operating and administrative problems are resolved with minimal interruption to the work of the section.
- Working knowledge of the Criminal Code, Provincial Offences Act and Mental Health Act
- Sound judgement supported by well-developed interpersonal, organizational skills.
- Must have or develop a thorough knowledge of departmental office routine, function, procedures for record keeping and employee documentation including knowledge of the Personnel Payroll System and familiarity with applicable procedures relating to the Municipal Freedom of Information and Protection of Privacy Act.
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
