At SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude.
With an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints.
SECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations — mitigating risks, reducing financial obligations, and maximizing value for our clients.
Join SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share.
We are currently recruiting for an Office Administrator to join our Waste Services team in Richmond, BC.
The Office Administrator is responsible for performing a broad range of service functions in support of efficient and effective facility operations. The key responsibility areas for this role involve office administration, operational support, customer service, account payable, training and continuous improvement. The Office Administrator is an essential part of the team and will be key in mentoring and modeling SECURE’s common values and principles with clients and employees.
- Responsible for efficient day-to-day administrative support to the operational team
- Maintains appropriate files, documents, and reports
- Meet month end deadlines and ensure accurate reporting within operations
- Maintain up to date and accessible files
- Share pertinent information and correspondence with operations team
- Ensure office supplies are adequate; equipment is maintained and office is organized
- Handle internal and external customer relations and inquiries in a prompt, accurate and professional manner
- Assist with day to day tracking of all field staff, equipment, consumables, subcontractors and all related work tickets
- Document Control throughout lifecycle of each project
- Ownership of Requisition, Purchase Order and Receiving process
- Liaising with vendors and external service providers
- Liaising with Project Cost Coordinators for timely project setup and billing
- Payroll/Time entry
- Employee Expenses entry
- Work order entries in the Operating System and creation of invoices
- Continually improve all business process
- Photocopy, file and scan, as needed;
- Develop agendas, arrange meetings, record and transcribe minutes, and maintain a record of outstanding action items
- Prepare meeting minutes
- Preparation of expense reports
- Collection and filing of all confidential and business information as required and ensure files are easily retrieved
- Enters and reviews pricing in Work orders, creates proforma invoice, emails to customer for approval, creates invoice and submits final invoice to customer
- Other general administrative duties as required
Technical
- Minimum 2 years of office admin experience in industry, or recent graduate from a post secondary office admin program
- Previous administrative experience would be considered an asset
- Excellent verbal and written communication skills required
- Must be self-motivated and able to function ina team environment
- Knowledge of TDG and manifesting
- Warehouse or industrial operations knowledge preferred
- Microsoft applications (Excel, Word, Powerpoint, etc.)
- Detail orientation for working with numbers and accuracy of information
- Ability to deal with fluctuating volume of work
Interpersonal
- Communication skills both verbal and written
- Work well with team members and independently
- Strong organizational skills
- Detal orientation for working with numbers and accuracy information
- Ablity to deal with fluctuating volume of work
At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.
In addition to rewarding job opportunities, we offer
- Competitive industry wages, and compensation programs which includes
- Employer paid benefits health, dental & more
- Health care spending account
- Employee wellness program
- Employee savings plans
- Career progression
- A competitive employee referral program
- Industry leading safety standards
- Community investment initiatives Our Stories
We believe our team’s strength comes from our diversity.
Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support.
We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.
Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.
