Career Contacts is a fractional human resources and recruitment consulting firm, supporting companies throughout Canada and the US.
We provide support with permanent placements, temporary staffing, executive searches, HR consulting, and payroll management. We manage all phases of sourcing, screening, selection, and onboarding and retaining.
Our client is a non-profit located on the North Shore, looking to bring on Record Management/Administration Support on a 3+ month full-time contract, to join their growing team on a temporary basis. This role will include reception duty, record management, and office management. The ideal candidate should be adaptable, reliable and able to work with minimal supervision in a busy environment.
This is a full-time, contract opportunity, with the right candidate being able to start immediately.
Start Date: Immediately
Hours: Monday - Friday, 8:30am - 4:30pm
Assignment Length: 3+ months, possible need for an extension based on business needs
Job Type: Full-time, Contract
Wage: $25.68 per hour
Location: North Vancouver, BC
They Offer:
- Lots of opportunity and support for growth and development
- Work rooted in traditional teachings
- Excellent training and development opportunities
- An environment that values diversity through the respect and appreciation of each person for their individual attributes
Responsibilities:
- Answer and direct phone calls, handle inquiries, and provide information as needed
- Data entry and tracking
- Manage the reception area, ensuring it is tidy and welcoming
- Oversee day-to-day office operations, including office supplies management, equipment maintenance, and coordinating with vendors
- Schedule and coordinate meetings, appointments, and events
- Manage incoming and outgoing mail, packages, and courier services
- Assist with onboarding new employees and maintaining employee records
- Receive, categorize, and prioritize helpdesk tickets submitted by staff
- Troubleshoot and resolve basic IT issues or escalate to the appropriate IT support team
- Maintain a ticketing system to track issues and ensure timely resolution
- Communicate with staff to provide updates on ticket status and resolution
Requirements:
- 1-2 years experience with office administration
- Previous experience within social services an asset
- Able to disseminate complex information to stakeholders in a meaningful way
- Experience using MS Applications – Outlook Email, Word, Excel, etc.
- Working experience with a largescale computerized database system
Please note that this role requires a criminal background check.
Application Process:
Please submit your resume in a Word document and let us know why you are the right fit for this role.
Career Contacts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.
We look forward to receiving your application.
Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or professional information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.
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Job Types: Full-time, Fixed term contract
Contract length: 3 months
Pay: $25.68 per hour
Education:
- Secondary School (preferred)
Experience:
- office administration: 2 years (required)
- social services: 1 year (preferred)
Work Location: In person
