Founded in 2016, Jute Studios was born from the collaboration of an interior designer and a project manager who shared a singular passion: to provide their clients with a truly comprehensive package. Leveraging our broad experience in both commercial and residential projects, our multidisciplinary team refines every detail into comprehensive drawings, renderings, and documentation that serve as the blueprint for each of our clients’ success.
Role Description
We are seeking a detail-oriented and organized individual to join our team as an Accounts Payable and Receivable Specialist. In this role, you will manage key financial operations, including processing vendor invoices, preparing payments, managing employee expense reports, and ensuring accurate recording of client deposits and costs. Your responsibilities will also include preparing and posting client invoices, reconciling bank transactions, and maintaining accurate records. The ideal candidate is proficient in accounting software and Excel, has strong communication skills to address inquiries, and demonstrates exceptional attention to detail in a fast-paced environment. Previous experience in AP/AR roles is an asset.
Key Responsibilities
Accounts Payable (AP)
- Retrieve invoices from online vendor portals.
- Distribute invoices for approval.
- Post approved AP invoices.
- Prepare AP payments (cheques, EFTs, e-transfers, wires) for approval.
- File AP invoices and send payment remittance advice to vendors.
- Respond to AP-related phone inquiries.
- Process employee expense reports.
- Manage corporate credit card reports and post approved transactions.
Accounts Receivable (AR)
- Prepare client deposit invoices.
- Generate corporate AR invoices.
- Post AR payments to corresponding invoices.
Client Deposits & Costs
- Record all client deposits in designated client deposit accounts.
- Track and record client-related costs in deposit accounts.
- Reconcile client deposit accounts against client-maintained spreadsheets.
Bank Transactions
- Download and review daily bank activity.
- Post and reconcile bank transactions.
- Allocate corporate and client transactions to appropriate accounts.
Qualifications
- Strong attention to detail and accuracy.
- Proficiency with accounting software and Microsoft Excel.
- Excellent organizational and time-management skills.
- Strong communication abilities to handle client and vendor inquiries.
- Previous experience in accounts payable, accounts receivable, or related roles is an asset.
