Financial Systems and Reporting Administrator

British Columbia Institute of Technology (BCIT) • Full-time • Remote (Burnaby, BC, CA) • C$ 106.31k / year • 1w ago

BCIT’s Financial Services department is seeking a regular, full-time (1.0 FTE) Financial Systems and Reporting Administrator. This position supports the Manager in planning, developing or evaluating, implementing and maintaining all computerized records systems pertaining to Financial Services Information Systems (FSIS). Represents the team in working committees as well as project teams. Assists Manager in leading projects, developing reports and collaborates with other departments across the Institute on the delivery and implementation of those projects. Supports system maintenance and administration and maintains documentation of business processes and practices.

Duties & Responsibilities

SPECIFICACOUNTABILITIES:

Supports the Manager in business process improvements and technological solutions that align with Financial Services strategies and Institute’s current and future business needs. Reviews and assesses FSIS needs in collaboration with the Manager. Translates FSIS needs into business requirements for system development.
Collaborates with IT Services Functional Analysts to create functional and technical requirements, and assess system and business impacts. Participates in evaluation and recommendation of current or new systems. Provides guidance to Financial Services staff in developing procedures for FSIS and related work processes.
Supports application upgrades, enhancements and new system implementations through requirements development and functional testing, working closely with IT Services. Provides technical support and training to Financial Services and the Institute for various applications supported by Financial Services (including, but not limited to Chrome River, ChXpress, etc.) and develops procedural documentation and Knowledge Base articles for system users.
Supports the Manager in overseeing delivery of training financial services staff and users across the Institute, ensuring clear understanding of system capabilities and all related policies, practices, procedures and standards.
Performs routine data validation processes to support and ensure the protection of data privacy and compliance with security and access protocols. Provides data quality assurance guidelines to support and resolve data processing issues affecting employee pay and benefits, student tuition, etc. Resolves inaccuracies as needed.
Creates and analyzes complex data extracts and reports to meet departmental and Institutional needs. Prepares high level reports for external organizations, ministries, and government agencies. Validates reporting requirements including dataset, statistics, and other metrics based on client needs.
Maintains and updates policies and processes to support administration and data integrity of Financial Services. Reviews, supports, and maintains security and account access for Financial Services. Coordinates and collaborates with departments across the Institute (including, but not limited to IT Services, Human Resources, and Student Services) to support and resolve any system or financial data related issues.
Prepares reports as they relate to privacy and protection of financial data including vendor, student and employee information and relays information on system security and access as needed. Keeps current on latest trends, research, and developments by participating in working groups.
Participates on committees, working groups, projects, and initiatives for the department or Institute as assigned by the Manager. Provides high levels of customer service, not only to Financial Services, but also to the BCIT community. Responsible for developing reports to support the Finance and Corp Services groups. Keeps the Manager informed of the more complex, unresolved situations.
Liaises with vendors to maintain various software products and applications (e.g. Chrome River, RBC Express, ChXpress, etc.). Provides support and maintenance for the Institute’sPoint of Sale devices. Coordinates hardware and/or software rollouts and functional guidelines for financial system users.
Supports the Manager in conducting impact assessments on changes to the Institute’s ERP and associated business application, and working with IT Services to map required data integrations. Provides updates to financial web pages and Intranet site as required; works with cross functional departments to ensure consistency of external facing information.
Supervises staff, including recruitment/selection, training, development, coaching, and performance management

Qualifications

QUALIFICATIONS & REQUIREMENTS:

Completion of Bachelor’s degree with emphasis in business analysis plus four years related experience of working in a large, complex organization preferably an academic institution with experience supporting financial systems
An equivalent combination of education and experience may be considered.
Excellent working knowledge and strong technical skills of end-user reporting systems and software with proficiency with standard office systems and applications.
Demonstrated experience with report writing, data visualization, and business intelligence tools, including SQL and working knowledge of Oracle, Cognos, Banner and/or Tableau will be an asset.
Strong communication, interpersonal, and customer service skills with the ability to provide clear and simple explanations of technical systems and procedures to non-technical users and to escalate issues as needed
Demonstrated ability to work independently and also maintain effective working relationships and exercise tact and diplomacy in dealing with confidential information.
Strong analytical skills with ability to investigate and maintain data integrity
Strong project coordination skills with the ability to work to tight deadlines and changing priorities is an asset.
Knowledge of accounting and payroll processes and systems.

Additional Information

Benefits – Why you’d love working with us

Competitive pay
Minimum of twenty-five days of vacation
Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $500 if eligible!
Defined benefit pension plan with employer contributions
Flexible hybrid work arrangements available
Professional Development funds and resources
Access to most BCIT Flexible Learning courses free of charge
Wellness and Employee Assistance programs
Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
For more information on our generous benefits, click here!

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact RecruitmentAssistant@bcit.ca. Please note that all applications must be submitted via the careers page portal. Email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Position Details

Posting Category

Administration

Salary Range

$85,046 - $116,939, with a control point of $106,308 per annum

Additional Salary Information

The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.

Department 2

Finance Department

Campus Location

Burnaby campus

Bargaining Unit

Management

Job Status

Regular

Full-Time/Part-Time

Full-Time

Number of Vacancies

Anticipated Start Date