JOB INFORMATION
Requisition ID: 10650
Number of Vacancies: 1
Department: Plant Maintenance - Plant Maintenance Engineering
Salary Information: $59,350.20 - 74,219.60
Pay Scale Group: 5SA
Employment Type: Temporary until approximately Oct 9, 2026
Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day (Hybrid)
Posted On: January 10, 2025
Last Day to Apply: January 20, 2025
Reports to: Assistant Manager - Design & Coordination
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Looking for a new and exciting job opportunity? We are looking for a Project Support Coordinator to support day-to-day operations, clerical and administrative duties for the Plant Maintenance Engineering (PME) capital project team.
- Support section staff with engineering and construction project tracking, coordinating meetings, walkthroughs, project handover sign offs and other administrative activities.
- Assist in updating an issues-follow-up system for project status and sign-offs tracking.
- Prepare sign off documents for project handover to Plant Maintenance after the completion of construction projects, and other correspondence or documentation as required, and in accordance with standards.
- Coordinate training schedules for Plant Maintenance staff before project handovers.
- Coordinate, track and review capital projects with department managers and create weekly, monthly, quarterly and annual progress reports on capital project reviews and project handovers.
- Assist in developing different tools, processes and systems to increase efficiency and meet goals through researching and examining operational and performance data reports, recommending and implementing improvements to current workflows.
- Develop report templates with proper data filters as requested, and create queries using MS Access.
- Participate in and/or assist with other departmental activities and duties as needed, and provide backup support as required.
- Participate in the TTC Customer Service Ambassador Program.
- Use office technology, software and applications
- Maintain documentation and historical records
- Plan and organize activities / projects to meet section and organizational goals
- Create, document, and manage information and records
- Completion of secondary school education in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
- Your application will reveal sound knowledge of modern office methods, practices, procedures and equipment.
- Your application will reveal sound knowledge of word processing, data entry and communication skills to exchange and verify information, as well as maintain and provide printout material requirements relative to the document control area.
- Your application will reveal strong knowledge of computers and software/applications related to the work, including advanced knowledge of MS Excel and proficiency with MS Access.
- Your application will also reveal sound knowledge in creating pivot tables in Excel, writing complex nested formulas consisting of logical, mathematical and reference/lookup functions, VBA to automate tasks (due to high volume of work); and creating KPI charts, reports and others as requested.
- Your application will reveal a strong ability to modify or add to existing Access data structures, and properly establish relationships between data tables. You must be familiar with different types of controls in Access (combo box, list box, sub forms) and be able to add events (through VBA or Macros) to enhance functionality.
- Your application will also reveal sound ability to write custom SQL queries to extract various data to be used as a base in forms or reports.
- You must have strong critical thinking and problem solving skills, and effective interpersonal and communication skills.
- You must have excellent and effective team building skills to create synergies among different team members and stakeholders, including different trades.
- You must also be detail oriented with good organizational skills.
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more. Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
