Administrative Assistant
- Prepare invoices, publications, reports.
- Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information to staff.
- Confirms appointments with management.
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and reply telephone calls and messages
- Set up and maintain manual and computerized information filing systems.
- Greet visitors, direct visitors to employer or appropriate person
- Record and prepare meeting of minutes.
- Arrange travel schedules and make reservations to BC Ferries.
- Compile data and other information.
- Photocopy and collate documents for distribution, mailing and filing.
- Perform related clerical duties such as word processing.
Accounting
- Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, and other financial statements using computerized systems.
- Code, total, batch, enter, verify and reconcile transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements in a ledger or computer.
- Compile budget data and documents based on estimated revenues and expenses and previous budgets.
- Prepare period or cost statements or reports. Calculate costs of materials, overhead and other expenses based on estimates, quotations, and price lists.
```Skills```
- Proficiency in accounting software such as QuickBooks
- Strong knowledge of bookkeeping principles and practices
- Experience with account reconciliation and bank statement reconciliation
- Familiarity with payroll processing and tax regulations
- Ability to analyze financial data and identify discrepancies or errors
- Excellent attention to detail and accuracy in data entry
- Strong organizational skills and ability to prioritize tasks effectively
- Good communication skills, both written and verbal
- Ability to work independently as well as part of a team
Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested by the employer.
Job Type: Full-time
Pay: $40,000 to $47,000 per annum
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
- On-site parking
Flexible language requirement:
Schedule:
- Day shift
- Monday to Friday
Education:
- Secondary School (preferred)
Experience:
- QuickBooks: 1 year (preferred)
- Bookkeeping: 1 year (preferred)
Job Type: Full-time
Pay: $40,000.00-$47,000.00 per year
Experience:
- Bookkeeping: 1 year (required)
- Accounting software: 1 year (required)
- Account reconciliation: 1 year (required)
- Organizational skills: 1 year (required)
Work Location: In person
Expected start date: 2025-01-15
