We are seeking a highly proactive and intuitive Executive Assistant to support a Senior Lawyer at a boutique law firm. The ideal candidate is detail-oriented and thrives in a fast-paced, high-pressure environment. This is a fully on-site position.
Key Responsibilities:
- Manage calendar, inbox, and travel arrangements
- Prepare and edit legal documents, correspondence, and reports (no drafting)
- Assist with basic accounting tasks, including billing, invoicing, and payroll
- Communicate and liaise with clients, external counsel, and other stakeholders
- Handle confidential information with discretion and professionalism
- Manage data and files
- Handle office-related tasks such as mail, couriers, and office supplies
- Perform personal assistant duties as needed
Qualifications:
- Minimum of 5+ years of experience as an Executive Assistant
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software systems
- Previous experience as an LAA or Paralegal is considered an asset
- Completed post-secondary education
