Girl Guides of Canada–Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of A better world, by girls.
GGC is actively searching for an
Ontario Council Archives Assistant (4 months).
*Hybrid work arrangement, must be based in the Greater Toronto Area*
About This Opportunity
Reporting to the Manager, Legal Services with onsite supervision provided by the Archives, Records, and Information Management Coordinator, in this role, you will be part of the Ontario Council Archives Team. You will aid in the daily activities of the Ontario archives, active, semi-active and historical records systems and to preserve records.
In This Role You Will
- Aid in the transferring of digital records to new digital archives software (AtoM).
- Evaluate backlog for the Ontario Archives
- Assist in the transferring records between third party vendors and the national office.
- Arrange and describe archival records according to Rules for Archival Description (RAD).
- Promote archival holdings.
- Maintain archives and records database.
- Work according to defined procedures for managing archival materials in both paper and electronic formats.
- Physically maintain archives and archival materials.
General
- Adhere to all relevant policies, procedures, and practices.
- Liaise with other departments as required.
- Provide general, ongoing support to members/volunteers, responding to/directing inquiries and consulting with the appropriate groups and individuals to support the mission and vision of GGC.
- Other duties as assigned.
Requirements
- Enrolled in or completed post-secondary education in archival studies or related field.
- Robust knowledge of archival principles and standards, metadata schemes, arrangement and description, and conservation techniques.
- Knowledge of legislation around information access and reproduction.
- Strong research and analytical skills.
- Customer service oriented.
- Ability to lift and move up to 40lbs.
- Experience with Access to Memory software.
Assets
- Knowledge and experience with national and provincial privacy legislation.
- A knowledge or/participation in Guiding.
- Prior archival and records management work experience.
Starting Salary: $40,166/yearly
Salary based in Toronto, GTA area
If this sounds like a job tailor-made for you, apply today!
This position will remain open until filled. Interviews will be conducted on a rolling basis. Submissions without a cover letter will not be considered. Please note that GGC accepts all genders for job applications. We encourage all candidates to apply, even if they do not meet all the job requirements.
GGC is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free, and we encourage applications from people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity seeking groups. GGC welcomes girls and women – cisgender and transgender – as well as non-binary people who are comfortable in spaces that focus on and are driven by the experience of girls.
Upon request, Girl Guides of Canada-Guides du Canada will make available accommodations during the recruitment process. Please note we do not require applicants to identify as a person with disability, or to disclose their disability, to request or access accommodation. Accommodation requests should be made in advance to People & Culture at HR@girlguides.ca .
We thank all candidates for their interest. Only those selected for an interview will be contacted
