Accountant (Maternity leave replacement contract – 19 months)
Form3 is looking for a new team member that will seamlessly continue the work of our current Accountant and provide a smooth transition when they return from maternity leave. Term starts between 3rd week of January and 1st week of February, 2025.
The purpose of this document is to provide a guideline describing the expected skills and capabilities of the role at Form3. Regardless of the required years of experience, an adequate level of proficiency must be demonstrated.
Years of required experience, listed items, job title, and related compensation are at the discretion of Form3 management.
Reporting directly to the Principals of this creative design agency, and with support from the Office Manager, this stand-alone accounting role shall execute all accounting processes.
This role may be asked to make occasional financial recommendations to the Principals, offer client project budgeting support, and help the Principals to optimize profitability. The following items are currently being addressed with our current in-house accountant. The expectation is to continue executing these tasks at the standard they are currently being done.
Regular Duties:
- Manage full cycle accounting processes including payroll for a mid-sized Canadian creative agency
- Prepare monthly and quarterly financial statements
- Quarterly Gov’t filings GST, EHT, WorksafeBC
- Ensure compliance with GAAP and applicable regulations
- Conduct financial analysis, identify and report on relevant KPIs, and communicate recommendations to Principals in a clear manner, using visual tools as appropriate
- Maintain current budget tracking, advise on budgeting and make financial recommendations for the Principals’ consideration in their decision-making
- Maintain client billing and collections procedures and conduct client collections activities
- Cash flow management
- Banking, reconciliations, currency exchange, transfers, credit cards
- Maintain and make updates to current spreadsheets and reconciliations
- Full-cycle semi-monthly payroll processing, including year-end/T4s, extensive banked time tracking (e.g., vacation time, overtime, sick time, lieu time), ROEs, etc.
- Prepare and transfer invoices.
- Track outstanding receivables and communicate with clients.
- Liaise with Office Manager for assistance with basic bookkeeping tasks such as data entry for AR/AP, client project expenses, invoice preparation, drafting internal POs, running invoice history and retainer reports, vacation tracking, client monthly reports, software/computer inventory management
- Allocate time for occasional manual data entry into QuickBooks Desktop (e.g., entering receipts, accruals, sales) or payroll entries
- Participate in internal meetings with Principals to address financial activities
Annual Duties (Once per year):
- Complete mandatory Statistics Canada Annual Survey of Service Industries: Specialized Design
- Generate annual financial data and liaise with external accounting firms for SRED reporting and year end to file T2 Corporate Income Tax Return and associated processes
- Calculate annual profit and propose budget for employee bonus and Principal dividend calculation purposes using established formula/methodology
Occasional Duties (Monthly/Quarterly):
- Offer project accounting and project budgeting guidance to project leaders
- Provide input into the financials of client proposals and agreements
- Recommend cost control measures for outsourced IT tech support, software licenses, and hardware/equipment purchases
- Assist the Principals and Office Manager with facilities cost control, e.g., utilities, maintenance services, furniture, office supplies
- Collaborate with internal teams to drive financial performance and optimize business operations, including staff utilization rate
- Collaborate with Principals to forecast profitability
Qualifications:
- University degree in Accounting
- Accounting (CPA) designation and Payroll (PCP or PLP) designation would be assets
- Full cycle Accounting experience, preferably in a growing small/mid-sized business and professional services/ creative/ high-tech industry environment or other B2B services organization providing billable client project work
- Experience with QuickBooks and ERP for time tracking, billing, and resource scheduling software in a professional services or agency environment
- Proficiency with MS Excel pivot tables and charts
- Experience with full-cycle Payroll processing; Ceridian Powerpay experience an asset
- Positive attitude to learn current internal processes with support from current accountant
- Interested in working on a range of tasks with a diverse team who share different backgrounds than accounting
- Ability to clearly communicate and present reporting information on a regular basis
- Able to manage ambiguity and work with a combination of automated and Excel-based manual/legacy internal processes; Strong emotional intelligence, open-mindedness, and ability to communicate effectively with creative entrepreneurs using visuals
- Pleasant personality with ability to remain calm and use sound judgment
- Able to manage the big picture as well as fine details, and be extremely organized
- Able to work independently and problem-solve
- Able to work in person in the Vancouver office with some hybrid flexibility
- Able to appreciate the intangible factors of client projects and new business opportunities
Compensation:
- Salary subject to experience
- Extended medical and dental benefits
Note:
- Selected candidate will be required to undergo a background check, including criminal, credit, and employment references
About Us:
- Since 1997, Form3 Design Inc has been a leader in industrial design, product engineering and prototyping
- We are committed to creating a warm and inclusive environment that values diversity
