Accountant (Maternity leave replacement contract – 19 months)

Form3 is looking for a new team member that will seamlessly continue the work of our current Accountant and provide a smooth transition when they return from maternity leave. Term starts between 3rd week of January and 1st week of February, 2025.

The purpose of this document is to provide a guideline describing the expected skills and capabilities of the role at Form3. Regardless of the required years of experience, an adequate level of proficiency must be demonstrated.

Years of required experience, listed items, job title, and related compensation are at the discretion of Form3 management.

Reporting directly to the Principals of this creative design agency, and with support from the Office Manager, this stand-alone accounting role shall execute all accounting processes.

This role may be asked to make occasional financial recommendations to the Principals, offer client project budgeting support, and help the Principals to optimize profitability. The following items are currently being addressed with our current in-house accountant. The expectation is to continue executing these tasks at the standard they are currently being done.

Regular Duties:

Manage full cycle accounting processes including payroll for a mid-sized Canadian creative agency
Prepare monthly and quarterly financial statements
Quarterly Gov’t filings GST, EHT, WorksafeBC
Ensure compliance with GAAP and applicable regulations
Conduct financial analysis, identify and report on relevant KPIs, and communicate recommendations to Principals in a clear manner, using visual tools as appropriate
Maintain current budget tracking, advise on budgeting and make financial recommendations for the Principals’ consideration in their decision-making
Maintain client billing and collections procedures and conduct client collections activities
Cash flow management
Banking, reconciliations, currency exchange, transfers, credit cards
Maintain and make updates to current spreadsheets and reconciliations
Full-cycle semi-monthly payroll processing, including year-end/T4s, extensive banked time tracking (e.g., vacation time, overtime, sick time, lieu time), ROEs, etc.
Prepare and transfer invoices.
Track outstanding receivables and communicate with clients.
Liaise with Office Manager for assistance with basic bookkeeping tasks such as data entry for AR/AP, client project expenses, invoice preparation, drafting internal POs, running invoice history and retainer reports, vacation tracking, client monthly reports, software/computer inventory management
Allocate time for occasional manual data entry into QuickBooks Desktop (e.g., entering receipts, accruals, sales) or payroll entries
Participate in internal meetings with Principals to address financial activities

Annual Duties (Once per year):

Complete mandatory Statistics Canada Annual Survey of Service Industries: Specialized Design
Generate annual financial data and liaise with external accounting firms for SRED reporting and year end to file T2 Corporate Income Tax Return and associated processes
Calculate annual profit and propose budget for employee bonus and Principal dividend calculation purposes using established formula/methodology

Occasional Duties (Monthly/Quarterly):

Offer project accounting and project budgeting guidance to project leaders
Provide input into the financials of client proposals and agreements
Recommend cost control measures for outsourced IT tech support, software licenses, and hardware/equipment purchases
Assist the Principals and Office Manager with facilities cost control, e.g., utilities, maintenance services, furniture, office supplies
Collaborate with internal teams to drive financial performance and optimize business operations, including staff utilization rate
Collaborate with Principals to forecast profitability

Qualifications:

University degree in Accounting
Accounting (CPA) designation and Payroll (PCP or PLP) designation would be assets
Full cycle Accounting experience, preferably in a growing small/mid-sized business and professional services/ creative/ high-tech industry environment or other B2B services organization providing billable client project work
Experience with QuickBooks and ERP for time tracking, billing, and resource scheduling software in a professional services or agency environment
Proficiency with MS Excel pivot tables and charts
Experience with full-cycle Payroll processing; Ceridian Powerpay experience an asset
Positive attitude to learn current internal processes with support from current accountant
Interested in working on a range of tasks with a diverse team who share different backgrounds than accounting
Ability to clearly communicate and present reporting information on a regular basis
Able to manage ambiguity and work with a combination of automated and Excel-based manual/legacy internal processes; Strong emotional intelligence, open-mindedness, and ability to communicate effectively with creative entrepreneurs using visuals
Pleasant personality with ability to remain calm and use sound judgment
Able to manage the big picture as well as fine details, and be extremely organized
Able to work independently and problem-solve
Able to work in person in the Vancouver office with some hybrid flexibility
Able to appreciate the intangible factors of client projects and new business opportunities

Compensation:

Salary subject to experience
Extended medical and dental benefits

Note:

Selected candidate will be required to undergo a background check, including criminal, credit, and employment references

About Us:

Since 1997, Form3 Design Inc has been a leader in industrial design, product engineering and prototyping
We are committed to creating a warm and inclusive environment that values diversity

Form3 Design Inc.

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