Administrative Assistant (Temporary 3-month contract, Feb to Apr 2025) Onsite

Stern Cohen LLP is an award-winning, public accounting firm in Midtown Toronto (at Yonge and St. Clair). Despite our over 55+ year history, our outlook is thoroughly modern. Find out more by reading “About Stern Cohen” and “Our Many Benefits” below.

We are looking for an Administrative Assistant for a 3-month contract from Mid-February to April 2025 in our internal administration group. The administrative assistant will provide accurate, timely, and responsive secretarial and administrative support in a team environment, to Stern Cohen’s partners and practice staff. This is an in person onsite role and the administrative assistant will need to attend the office 5 days a week.

This role will be required to attend the office in person from Monday to Friday.

Responsibilities

Scanning;
Filing and collate documents;
Reception duties;
Updating Taxprep re tax preparer, reviewer and partner for each T1 file;
Sorting and updating Box Manager;
other responsibilities as required to support the Firm’s operations.

Qualifications

working experience in a similar role, with preference given to those candidates with prior experience in a public accounting firm environment;
excellent communication skills (listening, comprehension, written, and verbal);
a working knowledge of:
- MS Word (required)
- Other MS Programs (Excel, PowerPoint, Outlook) (required)
- TaxPrep software familiarity
- Time management systems (desired)
comfortable with working with other administrators in a team setting;
Must have experience in working in a team and client service environment;
Must be able to deal with multiple people in a demanding environment;
Proven ability to deal with sensitive materials with a high degree of tact and discretion;
strong proofreading skills and orientation to detail;
the ability to handle tight deadlines in a fast-paced environment.

Personal Attributes

The ideal candidate will demonstrate through previous work and life experiences that they:

work together with colleagues to foster a positive and cooperative attitude;
project a professional image in their everyday interactions, both in person and over the telephone;
maintain a sense of confidentiality in handling particular situations;
are interested in continually improving their administrative and technology skills for productivity improvement as well as personal growth.

Interested applicants are kindly asked to include a cover letter along with their resume and email them to hr@sterncohen.com. Please reference Administrative Assistant in the subject line of your e-mail.

We thank all applicants for their interest. We will contact only those whose skills and experience closely match our requirements for the position.

Stern Cohen LLP offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted regarding a job opportunity, please advise if you require accommodation.

Stern Cohen LLP

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Administrative Assistant (February to April 2025) On-site