Marketing Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing

challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary:

We are looking for a Marketing Coordinator to support proposal production, content management, maintain brand standards, and gather market insights to support business development. This position will report to Marketing and Business Development Manager.

In this role you will:

Assist with graphics, writing, proofreading, and editing for proposals; maintain a content library of prior proposals, boilerplates, and visuals; implement brand standards across digital and print assets.
Monitor opportunities from industry-related market websites (bid searches, government projects and other sources) and track pre-submittal meeting schedules, record and distribute notes.
Maintain systems to organize and retrieve information related to clients, consultants, projects, and mailing lists; contribute to CRM updates and data entry; track market information from industry sources.
Help manage company registrations, professional staff licensures, and corporate memberships in industry organizations; gather and organize content from internal teams and consultants.
Maintain the firm's social media, website, and email communications; track industry publications and events; ensure compliance with copyright laws and manage photography purchases.
Coordinate submissions for industry awards, ensuring adherence to requirements.
Assist with internal events.

You will be a great fit if you have:

Post-secondary degree in Marketing or Communications
One to three years of experience preferred
Working knowledge of business, CRM, digital, and graphic design software (Adobe InDesign, Photoshop) required
Knowledge of CRM database concepts preferred
Basic understanding of go/no-go process preferred
Knowledge of software/technologies for developing client presentations/communications (MS Office, including PowerPoint, Word, Excel) required
Understanding SOQ/proposal production, including digital and printing preferred

Skills/abilities:

Organizational skills, multi-tasking
Attention to detail
Ability to work well with various types of personalities and work styles
Excellent time management skills

Location: Toronto, Ontario, Canada – In-office position, eligible for eventual Hybrid work schedule.

Travel: Some travel possible (5% GTA)

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Experience

Preferred

1 - 3 years: One to three years of experience preferred

Education

Preferred

Bachelors or better in Marketing
Bachelors or better in Communication

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Marketing Coordinator