Job Summary:
The Receptionist is responsible for greeting and assisting visitors, answering and directing calls, and providing administrative support to various departments. This role requires excellent communication skills, a friendly and welcoming demeanor, and the ability to manage multiple tasks efficiently. The Receptionist will also handle basic financial tasks using QuickBooks, including entering invoices, ensuring accurate record-keeping and transactions. They will act as the first point of contact for clients and visitors, representing the company with professionalism and courtesy.

Key Responsibilities:

Greeting Visitors:
Welcome visitors warmly and direct them to the appropriate person or department.
Ensure all visitors sign in/out and follow security protocols.
Phone Management:
Answer and route incoming calls to the correct extensions or departments.
Take detailed messages and relay them accurately.
Administrative Support:
Assist with clerical duties such as filing, photocopying, and maintaining office supplies.
Prepare and distribute mail, packages, and deliveries.
Schedule appointments and manage meeting room bookings as required.
Financial Tasks Using QuickBooks:
Enter invoices accurately and ensure timely processing.
Record receipts and other financial transactions.
Assist in generating financial reports and reconciling accounts.
Handle basic bookkeeping tasks, such as monitoring accounts payable and receivable.
Maintain accurate and up-to-date financial records.
Customer Service:
Address client and visitor inquiries professionally and provide information as needed.
Handle minor complaints or escalate to appropriate personnel.
Data Entry & Record Keeping:
Maintain visitor logs, contact lists, and other records accurately.
Input data into spreadsheets or databases as required.
Office Management Support:
Help keep the reception area and other common areas tidy and organized.
Coordinate with office management on supply inventory and ordering.

Qualifications:

High school diploma or equivalent; additional administrative or bookkeeping training is a plus.
Proficiency in QuickBooks with experience entering invoices and handling basic financial tasks.
Previous experience in a receptionist or administrative role preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong verbal and written communication skills.
Excellent organizational and multitasking abilities.
Friendly, professional, and customer-oriented attitude.

Job Type: Full-time

Pay: $18.00-$20.00 per hour

Expected hours: 36 per week

Schedule:

8 hour shift
Monday to Friday

Education:

Secondary School (preferred)

Experience:

Front desk: 2 years (preferred)
Administrative experience: 2 years (preferred)
QuickBooks: 1 year (preferred)

Language:

Hebrew (required)

Work Location: In person

Creation Foods Company

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