CICS is a not-for-profit organization with a mission to empower newcomers in settling and integrating as contributing members of Canadian society through diverse, professional and innovative programs and services. We work to enable newcomers to fully integrate, participate and contribute to all spheres of Canadian society. Our success stems from our workforce culture bound by three core values: Compassion, Inclusion and Collaboration.

Ref.: 07-25 / HR

Job Title: HR Administrator (Contract until March 31, 2026)

Work location: IRC

Team: Human Resources

Hours: 35 per week; require working irregular hours including evenings, weekends and some holidays

Summary of the Position: The HR Administrator will play a key role in managing day to day HR operations, with a strong focus on recruitment, HRIS administration in a unionized, non-profit environment. The ideal candidate will have experience with Workforce Now (ADP) and possess a deep understanding of unionized workplace practices.

Essential duties and responsibilities:

· Develop and post job postings. Screen, interview, and coordinate with hiring managers.

· Facilitate onboarding, including orientation and new hire documentation.

· Maintain and update employee records in ADP Workforce Now.

· Generate reports and analyze HR metrics as needed

· Ensure data accuracy and compliance with internal policies. Ensure compliance to collective agreement, government legislation and CICS policies

· Liaise with managers, Finance Department and other staff as required

· Proactively Review of HRIS and Personnel File to verify information

· Proactively create documents for integration to HRIS and Payroll (WFN-ADP) system

· Compile statistical reports, statements, and summaries related HR and Payroll

· Perform other unplanned tasks or duties of a transient nature as assigned by the supervisor from time to time.

Qualifications:

· Post-secondary education in Human Resources, Business Administration, or a related field

· Proficiency with Workforce Now (WFN) is required, preferably in a non-profit and unionized setting

· Knowledge of labor laws, union agreements, and HR best practices

· Excellent interpersonal and communication skills

· Ability to multitask and manage priorities in a fast-paced environment

· Strong organizational and analytical skills

· Advanced word and excel skills with ability to work with complex formulas

· Ability to work under pressure and within tight deadlines

· Ability to prioritize, identify problems & implement solutions

· Attention to detail with superior organization skill

· Reliable, flexible and a team player and work independently

· Excellent communication, problem solving, interpersonal skills and maintain confidentially at all levels of communication

· Proficient in using Microsoft Office especially Excel

· Ability to cope with changes and be flexible in scheduling; willing to work some evenings and/or weekends

Other Requirements:

Ability to perform some physical activities (e.g. lifting and loading program materials and office equipment);

A negative result in Vulnerable Sector Screening is mandatory;

Resume and cover letter are to be sent to CICS by email on January 15, 2025.

Applicant should quote Job # 07-25 / HR Administrator and address the cover letter to: CICS Hiring Committee, 2330 Midland Ave, Toronto, ON M1S 5G5

CICS is an equal opportunity employer. We provide accommodations during the recruitment process for persons with disabilities if required. This will be in accordance with the Accessibility for Ontarians Disability Act and Ontario Human Rights Code. We thank all those who respond to this posting. Only those selected for further screening will be contacted. No telephone enquiries, please.

Job Type: Fixed term contract
Contract length: 12 months

Pay: $24.00 per hour

Expected hours: 35 per week

Benefits:

Dental care
Extended health care
Vision care

Schedule:

Day shift
Monday to Friday
Weekends as needed

Application question(s):

2 years of experience in ADP (Workforce Now)
2 years of experince in a unionized , non profit setting

Education:

DCS / DEC (required)

Experience:

Human resources: 3 years (required)

Work Location: In person

Application deadline: 2025-01-15

Centre for Immigrant and Community Services

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HR Administrator (Contract)