About Us:
Townline is an industry-leading, Vancouver-based real estate developer known for its innovative living solutions, unparalleled attention to detail, and renowned customer care. For over 40 years, every Townline project – from single-family homes and townhomes to concrete high-rise towers, mixed-use communities, and alternative housing solutions – has been defined by purposeful design, meticulous construction, forward-thinking amenities, and an unwavering commitment to enriching the cities and communities we build in.
Townline is a wholly-integrated development firm with in-house construction, development, finance, marketing, sales and leasing, and customer care teams. Townline has been building homes since 1981 and believe diversity is the cornerstone to our success and longevity. We believe in a person-to-person approach with each of our stakeholders, partners, homeowners, and tenants to ensure we meet the unique needs of neighbourhoods and the individuals within them. We’re proud of the partnerships we’ve forged with some of Canada’s finest institutions, and work in collaboration with multiple First Nations in British Columbia.
Townline offers ample opportunities for growth and development, a competitive compensation package, a comprehensive health benefits program and an on-site gym/wellness centre. As well, our office is conveniently located right on the Canada Line at Marine Gateway. We are seeking a highly organized and detail-oriented People & Culture Coordinator to assist with payroll and HRIS administration functions.
About the Role:
Reporting to the Senior Director, People & Culture, (P&C) this role is ideal for a quick learner who thrives in a fast-paced environment and is eager to take on new challenges. The People & Culture Coordinator will focus on HR administration, payroll backup, and provide support in recruiting efforts. The ideal candidate will be highly proficient in Excel, possess a strong attention to detail, and support various P&C initiatives.
Key Responsibilities:
- HR Administration Support:
- Assist in the day-to-day administration of programs and policies.
- Maintain accurate employee records in the HRIS system, ensuring all personal, compensation, and benefits information is up to date in ADP Workforce Now.
- Prepare reports and data for management, ensuring accuracy and timely delivery.
- Assist in organizing employee engagement initiatives, training programs, and other P&C events.
- Payroll Backup:
- Provide backup support for payroll processing, ensuring timely and accurate payroll calculations.
- Assist in the collection and verification of timesheets, overtime, vacation, and sick leave data.
- Help maintain accurate payroll records and resolve any discrepancies in a timely manner.
- Support benefits administration, including updating employee records and assisting with benefits enrollment or changes.
- Recruiting Support:
- Assist with the recruitment process, including posting job openings on relevant platforms and assisting with candidate sourcing.
- Coordinate and schedule interviews with candidates, hiring managers, and interview panels.
- Communicate with candidates to confirm interview schedules and provide any necessary pre-interview instructions.
- Manage candidate correspondence and ensure a positive candidate experience throughout the recruitment process.
- Conduct reference checks for selected candidates as part of the hiring process, ensuring thorough follow-up and documentation.
- Ensure that reference checks are completed promptly and accurately, adhering to company policies and compliance standards.
- Data Management & Reporting:
- Utilize advanced Excel skills to manage and manipulate data, generate reports, and track key metrics.
- Develop and maintain Excel spreadsheets to support P&C functions, including payroll, employee benefits, and performance management.
- Assist with audits, reporting, and ensuring compliance with regulatory requirements for payroll and HR-related processes.
- General Support:
- Provide administrative support to the P&C team as needed.
- Assist in responding to employee inquiries regarding policies, payroll, benefits, and other administrative matters.
- Stay current with industry trends and P&C best practices, proactively suggesting improvements to systems and processes.
- Learning and Development:
- Be proactive in learning and adapting to new challenges within the P&C and payroll functions.
- Take initiative to grow in the role and develop a comprehensive understanding of administration, payroll processes, and company policies.
Qualifications:
- University degree or certificate in Human Resources, Accounting or related.
- 2+ years of experience in administration, payroll, accounting, preferably in a fast-paced environment.
- Excellent attention to detail, with the ability to manage and organize large volumes of data accurately.
- Strong proficiency in Microsoft Excel with advanced skills in creating and managing complex spreadsheets, formulas, and data analysis.
- Knowledge of basic payroll processes and employment regulations is a plus.
- Strong communication skills and the ability to work collaboratively with different teams.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Familiarity with HRIS systems and payroll software is an asset. ADP Workforce now is a plus.
- A proactive learner with the ability to adapt quickly and take on new challenges.
- High level of discretion and confidentiality, particularly when handling sensitive employee information.
Why Join Us?
This is an excellent opportunity for someone eager to learn and grow within the People & Culture function, offering exposure to a variety of processes, including payroll, recruiting, and administration. If you're detail-oriented, a fast learner, and ready to take on new challenges, we invite you to apply for this dynamic, newly created role in our team.
Townline is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
