The Vancouver Art Gallery believes creativity is fundamental to an open and engaged world. Bring your experience and leadership in Payroll Administration and Human Resources to one of Canada’s leading arts institutions.
As the People and Culture Advisor – Payroll and Benefits, you'll be at the heart of ensuring our incredible team is compensated accurately and on time. Your role is essential in supporting the creative vision of the Vancouver Art Gallery by allowing our staff to focus on what they do best—bringing art to life.
You'll oversee the entire payroll cycle and total compensation process, ensuring everything runs smoothly and aligns with relevant laws, union agreements, and organizational policies. Acting as the go-to expert for payroll and benefits, in partnership with our Payroll and Benefits Administrator, you'll manage inquiries, audits, and deliver insightful reports using your expertise in ADP/ Workforce Now - our HRIS, payroll, and timekeeping software.
You’ll play a key role in driving the success of our People and Culture team, contributing to initiatives and programs that align with the Gallery’s strategic goals. Whether processing payroll, analyzing data, or stepping in to support team priorities, your impact will help shape an inspiring workplace where art and people thrive. If you are ready for the next step in your career, we would love to hear from you!
WHAT YOU WILL DO
A more detailed list of duties in the areas of Administration, Staff Support, Reporting, Governance and System Optimization includes:
Administration
· Maintain accurate employee data in the payroll system, including salary changes, deductions for taxes, benefits, retirement contributions, and other payroll details such as leave tracking and balances.
· Administer employee benefits programs, ensuring accurate deductions, contributions, and compliance with the Employment Standards Act and Collective Agreement.
· Prepare payroll tax returns, year-end income tax slips, pension reporting and ensure compliance with all applicable law and reporting requirements.
Employee and Manager Support
· Advise employees and managers on payroll, compensation, and benefit entitlements under the Collective Agreement and Excluded Terms and Conditions of Employment, providing guidance on payroll systems, overtime approvals, and leave management to resolve issues promptly.
Reporting and Analytics
· Proactively deliver data-driven insights and recommendations to senior leaders on workforce planning, collective bargaining, cost-saving opportunities
· Prepare periodic financial reports and reconciliations related to payroll expenses and liabilities
Payroll and HRIS Optimization
· Manage and oversee system coding, testing and implementation of integrated HR/payroll systems and upgrades to align with organizational needs
· Identify and implement payroll process improvements and provide training and ongoing support to enhance efficiency, accuracy.
Collective Bargaining Support
· Participate and support the employer’s bargaining strategy and outcomes by evaluating and providing detailed analysis of the financial impact of potential changes, ensuring alignment with the organization’s objectives, and identifying risks associated with proposed terms.
· Maintain neutrality and safeguard the employer’s ability to effectively negotiate and implement collective agreements.
WHAT YOU BRING TO THE ROLE
As an experienced payroll professional, you hold a bachelor’s degree in accounting, finance, or a related field, plus at least seven (7) years of payroll administration experience, ideally in a unionized and non-profit environment. In addition, you have your Certified Payroll Compliance Practitioner (PCP) designation or equivalent and experience with the ADP/ Workforce Now software.
You can show us that you have:
· Proficiency in payroll/timekeeping systems (e.g., ADP, Ceridian, Sage, Oracle, or SAP) and advanced Excel skills. ADP experience preferred.
· Strong knowledge of employment legislation, collective agreements, and payroll-related policies.
· Strong analytical skills with the ability to identify and resolve discrepancies and provide actionable insights.
· Exceptional communication and collaboration skills, with the ability to interact effectively at all levels.
· Commitment to confidentiality, ethical conduct, and continuous improvement.
· A collaborative attitude and willingness to work effectively as part of a team to achieve departmental and organizational goals
· Ability to adapt to changing priorities and business requirements, with a positive attitude towards learning and continuous improvement
· Respectful and inclusive workplace behaviour through a commitment to equity, diversity and inclusion, including Indigenous ways of being, ensuring these principles are embedded in all the work we do
WHAT WE PROVIDE FOR YOU
Salary Range: $75,000 - $85,000 per year
Work Days: Monday to Friday
This is an excluded (non-unionized), permanent role. The compensation package is commensurate with qualifications, experience, and ability. This is an in-office position at the Gallery’s downtown Vancouver location however, some flexibility exists for working from home.
The Art Gallery wants you to be your best. We provide our full-time and regular part-time employees with extended medical and dental coverage, long-term disability and life insurance, joint employer/employee pension contributions and generous vacation entitlements.
TO APPLY
Please submit your resume and letter of interest to our People & Culture team at HR@vanartgallery.bc.ca by December 12, 2024 at 5pm.
OUR VALUES
The Vancouver Art Gallery commits to five core values that guide all that we do:
- We are respectful of the unceded Indigenous territory upon which we are situated
- We are committed to creating an inclusive and respectful environment
- We believe that curiosity is a pathway to innovation
- We establish clear goals and expectations to cultivate a culture of accountability
- We foster successful collaboration through thoughtful communication and active listening
The Vancouver Art Gallery is situated on the unceded territories of the xʷməθkʷəyəm (Musqueam), Sḵwxwú7mesh (Squamish) and səlilwətaɬ (Tsleil- Waututh) Nations. The Vancouver Art Gallery commits to providing equitable access to everyone. We actively support accessibility, anti-racism, LGBTQ2S+ inclusion, and encourage diversity in our staff, volunteers, visitors, and programming. We cultivate a safer space where all voices are heard, valued and represented.
MORE ABOUT THE VANCOUVER ART GALLERY
Founded in 1931, the Vancouver Art Gallery is recognized as one of North America’s most innovative visual arts institutions. The Gallery’s celebrated exhibitions, extensive public programs and emphasis on advancing scholarship focus on historical and contemporary art from British Columbia and around the world. Special attention is given to the accomplishments of Indigenous artists, as well as to those of the Asia Pacific region—through the Institute of Asian Art founded in 2014. The Gallery’s exhibitions also explore the impact of images in the larger sphere of visual culture, design and architecture.
The Vancouver Art Gallery is a charitable not-for-profit organization supported by its members, individual donors, corporate funders, foundations, the City of Vancouver, the Province of British Columbia through the BC Arts Council and the Canada Council for the Arts.
Job Types: Full-time, Permanent
Pay: $75,000.00-$85,000.00 per year
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Store discount
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Application deadline: 2024-12-12
