GFL Environmental is looking for an ambitious administrative specialist to represent the Soils division. The ideal candidate is naturally inclined to an admin role with a competitive, aggressive, and self-motivated attitude. The candidate will oversee and manage the day-to-day operations of vehicles for accuracy in accounts payables, as well as administer and be the primary contact for the internal/external soil tracking systems and processes.
Key Responsibilities:
- Responsible for freight reconciliations and processing of all invoices pertaining to trucking;
- Responsible for accurately tracking all inbound and outbound soil movements for AP accuracy;
- Responsible for managing frequently changing vehicle and project rates for thorough precision in AP;
- Receiving, understanding and organizing all AP invoices submitted so as to proceed in efficient processing;
- Organizing data and overseeing rates into a personalized spread sheet on Excel;
- Filtering data from TRUX applictaion to obtain the exact information needed to provide accuracy in AP and for future accruals;
- Responsible for making corrections to invoices and separating variances when required;
- Ensure excellent communication with dispatch for effective month end accruals;
- Maintain good relations with brokering companies so as to ensure accurate and speedy resolutions on submitted invoices and discrepancies.
- Account for all inbound and outbound loads;
- Apply invoice numbers and totals in excel to offer trucking accruals in a timely and orderly fashion;
- Assisting clients/vendors and providing friendly customer service when required;
- Offer assistance on many other aspects of the companies accounts payables and accounts receivables when required;
- Assist in TRUX billing when necessary and help with adjustments;
- Month end accruals.
Soil Tracking
- Complete client onboarding, demos and training;
- Daily client inquiries/customer service and troubleshooting ;
- Batch Approvals and coordination with dispatch and sales team, daily load count reports;
- Development progression, tracking, project management;
- Meetings with developer and testing all changes to production;
- Generate all monthly billings and maintain accounts receivables;
Knowledge, Skills and Competencies:
- Experience in Trux Weigh-IT, Haul-IT and SoilHub applications;
- Proficient in Microsoft Excel;
- Detail oriented;
- Excellent communication and administrative skills;
- Proven ability to problem solve by using and manipulating numbers.
- Ability to build and maintain strong relationships with internal and external accounts.
- Ability to communicate effectively with internal and external stakeholders.
- Ability to read, write, and comprehend reports and associated documents.
- Ability to prioritize workload and meet time sensitive deadlines.
- Strong work ethic, demonstrating integrity, trust, and maintain confidentiality.
- Strong interpersonal skills, including effective presentation and listening skills.
- Flexibility to accept and adapt to change, as well as the commitment to seek continuous improvement.
- Demonstrate strong business acumen and ability to work effectively across various teams and levels.
- Demonstrate continuous effort to improve operation, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
#GFLTalent
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com
