Title: Executive Assistant
Department: Executive Office
Reports to: Executive Vice President, Philanthropy
Location: 2075 Bayview Ave, North York, ON M4N 3M5
Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year. Sunnybrook has ranked #2 in Canada, and #30 worldwide, in Newsweek’s annual World’s Best Hospitals 2024 list.
Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.
We are one team in pursuit of a common purpose – to inspire lasting support for Sunnybrook – and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.
Position Overview
The Executive Assistant will play an integral role in helping support the Executive Vice President, Philanthropy and the broader Philanthropy team. You will manage calendars, virtual and in-person meetings, draft communications and provide collaborative support to various departments. Your ability to be proactive and professional will be what donors, leaders and clients see as the Foundation’s brand.
Key Duties and Responsibilities
- Calendar management including proactively identifying and resolving conflicts
- Coordinate and provide end-to-end logistical support of staff, donor and client meetings and activities, including on-site and virtual participation, agendas, meeting materials, and briefings
- Provide support for and take minutes at Board Committee meetings
- Inbox management, including organizing and escalating time-sensitive emails and approvals
- Draft, edit and distribute communications such as reports, contact reports, presentations, information packages, and donor communications
- Initiate and track requests for writing and research
- Support the broader Philanthropy team’s special projects and initiatives as required
- Oversee and complete data-entry, filing and prospect information management on Raiser’s Edge and Digital Edge
- Complete and submit travel and expense reports
- Other administration and coordination support will be required from time-to-time
Qualifications and Competencies
- Minimum five years of senior executive support in a customer-service focused, fast-paced environment
- Commitment to client service excellence in all interactions (including both internal and external stakeholders)
- Strong ability to multi-task while maintaining a high attention to detail, accuracy and work quality
- Ability to embrace change and challenge the status quo to identify opportunities for improvement
- Strong interpersonal skills and comfort supporting and interacting with individuals at all levels of the organization
- Solution-driven with the ability to anticipate challenges, troubleshoot and mitigate risk
- Proven ability to maintain confidential and sensitive information
- Ability to take initiative and work independently with minimal supervision and direction
- Demonstrated proficiency in Microsoft Office suite with ability to learn new technologies and tools quickly
- Knowledge of Raiser’s Edge, SharePoint and Adobe Professional Suite is considered an asset
Total Rewards Package
The hiring range for this position is $75,000-85,000 per year. The salary will be determined based on the successful candidate’s years of experience, qualifications and competencies that are relevant to this position.
In addition to a competitive salary, our total rewards package includes comprehensive health and dental benefits, participation in HOOPP (Healthcare of Ontario Pension Plan), flexible work arrangements with a minimum of two (2) days in office, and learning and growth opportunities.
We thank all applicants in advance. Only those selected for an interview will be contacted.
We know that everyone’s career journey looks a bit different and experience comes in many forms. If you’re unsure whether your experience matches all of the requirements but still think this would be a great fit, we encourage you to apply.
Sunnybrook Foundation values equity, diversity and inclusion within the workplace and is committed to fostering a work environment where employees can bring their whole selves to work, are valued for their diversity, and feel a sense of belonging.
Sunnybrook Foundation is committed to providing accessible employment practices. If you require accommodations during any stage of the recruitment process, please advise us when submitting your application and email FoundationHR@sunnybrook.ca.
