Alumni Relations Coordinator
Position Purpose & Overview
Reporting to the Annual Giving and Community Relations Manager, the Alumni Relations Coordinator is a member of the Advancement Office and is responsible for the planning and implementation of alumni communications, initiatives, projects, and events that strategically engage and strengthen the SJS alumni community.
The Alumni Relations Coordinator is the school’s advocate to create and maintain pathways for alumni participation that advance the goals of SJS; partnering with Development and Marketing colleagues and faculty to identify, cultivate, solicit and steward alumni volunteerism and financial support; and serving as a liaison between the alumni community and the school.
Key Responsibilities
- Plans and develops strategies to expand and strengthen opportunities for alumni engagement and to support the school’s overall strategic plan.
- Builds relationships with a wide range of alumni, locally, regionally, nationally, and internationally with the purpose of engaging and strengthening their connection to the school.
- Attends monthly Alumni Association Executive Meetings
- Ensures accurate and complete alumni database records through a variety of means and uses Raiser's Edge, a constituency database system, to maintain alumni records.
- With the Annual Giving & Community Manager, develops event concepts, coordinates, executes, and evaluates alumni engagement events from concept to completion.
- Supports the development of a multi-year alumni relations strategy and executes communications strategies to enhance engagement.
- Collaborates with the Marketing and Communications team to maintain, support, and coordinate regular communication with alumni including, but not limited to, direct contact, email, alumni web pages and social media.
- Researches and develops content ideas for all channels including online newsletter and social media programs and other promotional campaigns as they arise.
- Identifies and leverages opportunities to involve and recognize alumni volunteers.
- Creates opportunities to connect current students and faculty with alumni.
- Collaborates with the Development team to increase support from alumni, routinely identify and qualify alumni prospects for gifts and giving capacity.
- Identifies data trends, exploring best practice, and reports areas of improvements according to established school policies and procedures.
This job profile outlines the key responsibilities for the roles and is not meant to be exhaustive. This will include performing the administrative and related tasks or any other responsibilities required to reasonably meet the needs of St. John’s School, including, but not limited to the general duties outlined in the position profile.
It should be understood that the activities, responsibilities and obligations of this position may be modified from time to time, through discussion between the direct supervisor and the employee, in order to effectively meet the requirements of the School. On rare occasions where there are urgent needs at the School, an employee may be assigned to temporarily backfill role(s) critical to the school’s operations and business continuity.
Reporting Structure
- Department: Advancement
- Reports to: Annual Giving and Community Relations Manager
- Key Interactions:
- Internal: Faculty, Non-teaching Employees, School Principals, and Vice-Principals.
- External: Parents, Alumni and Parents.
Position Details
- Part-time temporary contract position: January 8th, 2025 to June 30th, 2025.
- Work location: On site or remote (to be negotiated)
- $25 to $28/hour based on experience.
- 15 hours per week
Required Qualifications and Key Skills
Education & Work Experience
- Previous experience in a non-profit organization is considered an asset.
- Experience working with a constituent database software to record data and updates.
- Flexibility to reveal locally and work flexible hours when required.
- Valid BC Driver’s License is considered an asset.
Qualities and Skills
- Excellent written, presentation, verbal, and interpersonal communication skills.
- Organized, enthusiastic, innovative and able to deal with ambiguity and tight deadlines while working effectively in a team environment.
- Demonstrated ability to exercise discretion and maintain confidentiality.
- Ability to coordinate and collaborate at various levels throughout the school and within the alumni community.
- Strong strategic, analytical and problem solving skills, as well as attention to accuracy.
- Ability to independently set goals, establish priorities, meet deadlines, and accomplish results with minimal direction.
- Ability to plan, organize and prioritize work while managing multiple, diverse and competing priorities to meet strict deadlines.
- Demonstrated accomplishment in proactively fostering productive relationships with internal and external stakeholders.
Conditions of Employment
- The successful candidate will be required to complete child abuse prevention training, concussion training, Level 1 first-Aid training provided by St. John’s School and provide consent for a criminal background check for vulnerable sector
- Clearance on criminal record check for vulnerable sector is a condition of employment
- Ability to legally work in Canada, in an educational setting is a condition of employment
Applications
All interested candidates should include the following items in their applications:
- Resume & Cover Letter
- Names, email addresses, and phone number of three professional references
- Please email Catriona Cheng - Director of Finance & HR, hr@sjs.ca
- Copies of any relevant certificates and diplomas
- The posting will be active until November 24th, 2024.
St. John's School is an Equal Opportunity Employer. St. John’s School is committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, indigenous, and people of color), persons with disabilities, 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.
