Our client is looking to onboard Receptionist & Office Administrator on contract basis for 1 months working on-site in Mississauga.
Responsibilities:
- Greet all clients and visitors in a professional manner.
- Answer incoming calls directed to reception from the Automated Telephone System and redirect as appropriate.
- Organize, manage and order office supplies.
- Communicate directly via phone, email or in-person with internal employees and provide reliable and timely resolutions to their inquiries.
- Communicate via phone, email or in-person with external vendors in a professional and courteous manner.
- Ensure all incoming mail/couriers/Purolator reach appropriate person in a timely manner.
- Coordinate all outgoing mail/ICS (courier) or Purolator items, and ensure they are sent out on time.
- Other administrative duties, as required
What you need to succeed:
- 1-2 years of reception/front desk experience.
- Professional in dress code and demeanor.
- Excellent ability to communicate effectively, both in oral and written form.
- Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and with external stakeholders.
- Diplomatic with ability to exercise confidentiality.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to work in a fast paced/team environment with excellent organizational skills.
- Team player, willing and able to adapt to change.
- Proficient in MS Office Suite (Word, PowerPoint, Excel)