Location: This hybrid role requires 3 days on-site at our Burnaby office and 2 days remote per week.
Salary: $55,000 – $70,000 For BC Only
Actual compensation within the range will be based on experience
We also offer quarterly variable compensation package (bonus) + benefits
About Specsavers
Welcome to Specsavers – where we’re not just about eyewear and eyecare, we’re a purpose-driven organization committed to changing lives through better sight. As a certified Great Place to Work®, we take pride in our optometrist-owned and -led business model, providing quality eyecare and affordable eyewear to Canadians across the country.
Our journey began 40 years ago in the UK, with visionary optometrists Doug and Mary Perkins. Today, we support over 2,700 healthcare businesses, passionately caring for more than 44 million patients and customers worldwide.
At Specsavers, we believe that access to quality eyecare should be a right, not a luxury. That’s why we go above and beyond to transform the eyecare experience in Canada. With our advanced clinical equipment and an extensive range of affordable and high-quality eyewear, we’re here to make a real difference in the lives of our customers.
But that’s not all – we’re also dedicated to fostering a positive, inclusive and supportive work culture. We strive to create an environment where our partners thrive while benefiting from the collective support and resources of our dedicated teams.
If you’re passionate about making a difference, providing incredible care, and being part of a values and purpose-driven organization, join us on our journey to revolutionize the way Canadians experience eyecare. Together, we can change lives through better sight.
What You’ll Do
Purpose of the role
As the Lease (Property) Administrator, you’ll take charge of all Canadian property leases, ensuring smooth operations from start to finish! You’ll oversee monthly rental payments, adjustments, and reconciliations, while managing our property database and generating insightful reports. Plus, you’ll have the chance to enhance processes and procedures along the way. Working closely with the Property Team, you’ll play a key role in property-related legal work, administrative tasks, and much more. This is your opportunity to make a real impact in a dynamic and fast-paced environment!
Key Responsibilities
Carrying out Leasing Work for Canada:
- Assisting the Property department to meet the departmental needs and to ensure the service levels are maintained.
- Liaising with landlord contacts including lease administrators, leasing executives and lawyers.
- Requesting cheques for fees associated with leasing matters.
- Requesting bank guarantees required under leases and forwarding guarantees to relevant parties.
- Maintaining a status report and updating the report in a weekly status meeting with Head of Property, Property Managers and Legal Counsel (Property) .
- Maintaining a register of documents in the property database (Lease Eagle).
- Drafting correspondence on an ad hoc basis.
- Maintain the property database, ensuring that all real estate data is current and accurate
- Manage all property administration related landlord communications and ensure hard copy files are kept current and accurate through file notes, emails and filing correspondence
- Monitor critical dates and liaise with relevant parties to ensure these are met
- Approve and reconcile all rental payments, annual reviews and outgoings in accordance with the lease
- Manage all new lease requirements such as providing bank guarantees, insurances, deposits, sales figures
- Liaise with internal and external contacts when required
- Prepare and distribute reports, monthly/ad-hoc as and as required
- Other required tasks may include maintaining standard checklists, templates, work flows and documentation
Support the Delivery of Legal Work for Specsavers Property:
- Preparing and sending correspondence to obtain lease documentation for stores.
- Maintaining a status report and updating the report in a weekly status meeting with Legal Counsel (Property).
- Arranging execution of lease documentation by directors of Specsavers.
- Following up the landlord’s lawyer for fully executed (and registered) lease documentation.
- Maintaining a signing register for executed documents.
- Utilising DocuSign for correspondence and lease related documentation.
- Scanning lease documentation and ensuring complete documents are held for all stores.
- Maintaining a filing system for the secure storage of lease documentation.
- Other ad hoc tasks and projects as instructed.
Essential
What We’re Looking For
- Experience / exposure in dealing with retail leasing
- Demonstrated capacity to determine priorities, meet strict operational, financial and time deadlines and effectively balance competing demands and the ability to work under pressure both independently and as a member of a team.
- Excellent written, verbal and interpersonal communication skills with the ability to prepare and present reports and documentation of high quality and integrity and the capacity to deal with a wide range of clients and staff.
- Highly competent computer skills with knowledge and experience in the use of the Microsoft suite of software, the use of databases (ie LeaseEagle), electronic diaries, e-mail and the Internet.
- Demonstrated capacity to exercise sound judgment, initiative, diplomacy, tact and discretion and proven ability to handle sensitive telephone calls, information, and materials in a confidential and appropriate manner.
- Knowledge and experience in retail leasing matters or ability to acquire such knowledge and experience
- A self-starter, capable of working autonomously or taking directions as required and flexible
Nice to have
- Experience with LeaseEagle or similar software package
Our Fellow ‘Speccies’ Enjoy
- 3 weeks of vacation and 1 paid volunteer day
- 1 extra paid day off and an eyecare voucher on your birthday
- RRSP matching
- Quarterly performance bonus
- Healthcare spending account
- Health and dental benefits effective on your first day
- Team and company social events
Behaviours We Value
- Collaborative: We work together as one Specsavers to deliver our purpose
- Curious: We question, explore, and seek out diverse perspectives to develop our knowledge and understanding
- Courageous: We challenge the status quo, we experiment with good ideas, and we are brave, bold, and fast in our decision making
- Compassionate: We care, support, and help each other
- Commercial: We treat money wisely and make decisions that are good for our customers, our partners, our people, and good for the long term
We hope that in applying with us, you value these things as well!
Our Hybrid Work Model
Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.
Equal Opportunity Employer
At Specsavers, we are committed to fostering a diverse and inclusive workplace. We believe that a diverse team enriches our work environment and enables us to achieve our goals. We are an equal opportunity employer and encourage candidates of all backgrounds and abilities to apply. If you believe you can contribute to our mission and vision, we welcome your application, even if you don’t meet every qualification listed. We value the unique skills and perspectives each individual brings to our team.