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Payroll and HRIS Administrator
Permanent Full Time
HOURS OF WORK: Full Time (35 hours/week)
START DATE/TERM: Immediately
REPORTS TO: Supervisor, Payroll, Benefits & HRIS
POSITION SUMMARY:
This position supports the delivery of accurate and timely payroll and takes a lead in developing, maintaining and promoting the continuous improvement of the Human Resource Information System (ADP Workforce NOW).
RESPONSIBILITIES:
Payroll
- Prepare hourly bi-weekly payroll according to predetermined schedule, while maintaining compliance with current legislation and collective agreement
- Collect information, calculate and process data input and management of payroll/timecards, including adjustments, stat holidays, special payments and grants;
- Ensure accurate collection and processing of day-to-day payroll updates including verifying new hires, pay rates, time off entitlements, terminations etc.
- Prepare Record of Employment forms, Verify Union Dues, Auto-vacation and other deductions;
- Produce and verifiy periodic payroll related reports; prepare manual cheques as needed
- Maintain accurate records of payroll transactions for audit purposes, maintain internal controls and strict confidentiality
- Support salary, semi-monthly payroll preparation during vacation coverage
- Support the preparation of all year–end reconciliations and requirements, and related reporting (T4, Taxable Benefits, Pensions, etc.)
- Prepare all Confirmation of Employment letters for front line staff
- Assist with pension and benefits administration (enrolments/updates/terminations)
Human Resources Information System (ADP Workforce Now)
- Maintain the Human Resource Information System (HRIS) with timely coordination of data collection, entry and management, ensuring accurate and complete data and maintain all electronic employee data
- Lead the continuous improvement of the HRIS and the use of HRIS to achieve efficiencies and better management of payroll and HR processes across the agency.
- Generate recurring reports and special reports as requested
- Provide basic interpretation of the Collective Agreement, Agency Policies and plan as it relates to payroll, benefits and pension.
- Assists to employee Payroll and HRIS inquiries and provide HRIS user support
General
- Work collaboratively with team members
- Mentor and supervise students and volunteers
- Attend agency staff meetings and training, team meetings and special events.
- Maintain optimal attendance at work.
- Work in compliance with all applicable regulations and laws
- Comply with all Macaulay policies, practices and quality standards.
- Work to further Macaulay’s mission, vision, values and strategic directions.
- Perform other tasks as delegated or assigned
QUALIFICATIONS:
- Bachelor Degree or Diploma in Human Resources, Accounting or related field (Preferred)
- Payroll Compliance Practitioner (PCP) certification (Preferred)
- Minimum 2 years of payroll experience and experience managing a HRIS
- HRIS and or payroll software experience (ADP Workforce Now preferred)
- Proven intermediate to advanced technical skills utilizing Microsoft Office Suite
- Experience working in a unionized environment and administering a collective agreement is an asset
- Strong organizational capabilities to manage multiple projects with the ability to multi task and prioritize effectively
- Proven ability to effectively develop, organize and maintain data management systems
- Ability to apply sound judgment to a variety of situations demonstrating tack and diplomacy
- Ability to communicate effectively and clearly
- Demonstrates a high degree of initiative and problem solving with keen attention to details
- Highly skilled to manage confidentiality and privacy diplomatically
- Demonstrated ability to build and maintain effective work partnerships with colleagues of diverse backgrounds, abilities and identities
- Highly motivated to continually strive for excellent results including on-going improvements to work processes
- Able to work independently and within a team environment
- Acceptable Vulnerable Sector Police Reference Check
SALARY:Payroll and HRIS Administrator Pay Scale ($55,606 - $64,156 per annum) with Competitive Benefits Package (health & dental), Defined Pension plan, and paid time off entitlements (starting at 20 vacation days & 3 float days)
THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.
Internal candidates: Apply through the Internal Career Centre on ADP Sign In | ADP WFNPORTAL.
External candidates: Apply through the Macaulay Job Opportunities Page at https://macaulaycentre.org/opportunities/job-opportunities/
INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT:
October 8, 2024 – October 15, 2024
DATE POSTED: October 8, 2024
Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.
Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.
We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.
This document is available in alternate formats upon request.
Macaulay Centres for Children is committed to service and employment equity.