Who we are:
MRG is Canada’s largest independent concert promoter and live entertainment venue operator. Our diverse portfolio includes leading hospitality businesses, record labels, experiential venues like Par Tee Putt and Par Tee Pong, as well as AdmitOne, the fastest-growing multi-product ticketing platform in North America. We are at the forefront of the experience economy.
Who you are:
We are looking for a motivated and energetic Vendor & Sponsorship Coordinator to join our team at MRG Events. The Vendor & Sponsorship Coordinator will provide support for the MRG Events team. In this position, a successful candidate will be highly involved in the management of all vendor applications and on-site set up for major festivals, including Noel, Khatsahlano, Filberg Festival, Car Free Days Festivals, among others.
The fine print:
- Manage Vendor applications through online forms;
- Act as the main point of contact for vendors and all vendor related inquiries;
- Manage vendor email inbox, and respond to inquiries in a timely manner;
- Assist with outreach for potential exhibit booths / sponsor booths;
- Build and maintain strong external relationships with corporate sponsors and vendors through securing and leading new business generation;
- Identify, track, pursue and cultivate new business leads;
- Execute administrative duties to support sponsorship contracts and invoicing;
- Collect and organize all health permits for food trucks, and all vendors onsite, working with local health authority;
- Complete event coordinator forms for local health authorities;
- Manage all deliverables and receivables onsite at events for vendors;
- Track and report on the status of all vendor applications per event weekly at team meetings;
- Advance all sponsors and vendors with event and load in/out information and manage activations onsite;
- Lead the vendor and sponsor load-in, being available to answer questions and sort out any onsite issues as they arise with assistance from the production team, and ensuring any obligations from our team are met;
- On-site, assist to ensure vendor and sponsor load-in and any obligations as required;
- Send invoices and track all vendor payments, working with Square, Asana and Google Sheets, and finalize monthly reconciliation through Square;
- Update Master Supply List with booth placements, and manage all vendor and Sponsor rental requests;
- Work with Event Operations Manager to place all sponsors and vendors on sitemap and audit merchant placements on existing maps;
- Organize all event applications from vendors, and follow up with outstanding elements;
- Reconcile sales with food vendors, and follow up with appropriate invoicing post event;
- Maintain vendor relationships with prompt communication;
- Work with marketing team to distribute vendor applications to existing database;
- Other duties as assigned.
Knowledge, skills, abilities:
- Minimum 2+ years of related experience.
- Drivers license and access to a vehicle required.
- Comfortable standing and or walking for long periods of time.
- Working experience in live music and large scale events environment is considered an asset.
- Attention to detail and the ability to ensure all outputs are of the highest quality.
- Ability to prioritize various tasks, organize and manage multiple events simultaneously.
- Ability to communicate effectively and professionally via Slack, email, Google Meet and phone.
- Ability to work as part of a team with experience working independently and as a self starter.
- Able to tackle challenges constructively and find creative ways forward.
- Knowledge of technology, experience with Wufoo is considered an asset.
- Experience working with Asana, and/or Google Drive is considered an asset.
Term: Seasonal 4 Month contract (October - January)
Hours: Approximately 35 hours per week
Think you have what it takes? Willing to roll up your sleeves and get things done? Let’s talk!
Terms & Expectations
Due to the nature of the work, after hours correspondence may be required
The MRG Group is committed to a diverse and inclusive workplace . We are an equal opportunity employer and do not discriminate based on any of the protected grounds mentioned under Human Rights Code such as race, national origin, gender identity, sexual orientation, protected veteran status, disability, age or other legally protected status. We encourage you to contact us at People.culture@themrggroup.com if you require any accommodation in the recruitment process.
Thank you for your interest in MRG. Given the anticipated interest in this role, only those selected for an interview will be contacted.