Job Title
Administration Assistant, Retro
Job Description
The Role
We are looking to recruit a talented Administrative Assistant to join our team in Toronto. You will be providing administrative support to our Executive team and will work closely with our Office Manager to provide exceptional administration services and support to the business. This is a hybrid role, with 3 days in office.
- Assisting Executives with calendar management, including arranging meetings, dealing with conflicting commitments and acting as gate keeper for meeting requests
- Assisting Executives with managing their mailbox (if required)
- Working with the Global Admin Support team on Executive meeting scheduling
- Assisting Executives with travel arrangements and liaising with travel providers
- Recording travel expenditure for reconciling against invoices from the travel agent
- Expense report administration and processing
- Compiling agendas for meetings under the instruction of Executives
- Proactive approach in the run-up to meetings, e.g., scheduling agendas planning sessions for Executives, arranging board and committee meetings, dealing with conflicting commitments and logistics
- Assisting in collating meeting materials into a pack and then distribution of those packs
- Making arrangements for Executives to sign documentation
- Assisting the Office Manager with Company events, including planning, communication, setting up for the event, day of logistics, post event, etc
- Providing backup coverage at reception for the Office Manager, and covering the Office Manager while on vacation
- Providing ad-hoc support to the Office Manager as required
- Dealing with ad-hoc requests for support from the business
Skills/Experience
Essential
- Experience of working in Reinsurance / Insurance / Financial Services / a large Corporate / major law firm
- Prior experience as an Administrative Assistant preferred
- Systematic and highly organized approach
- Experience of all aspects of meeting organization and logistics
- Advanced skills in Microsoft Word, Outlook and PowerPoint
- Excellent written and verbal communication skills as this role will work closely with senior management
- Minute-taking
Working For Pacific Life Re
Every person in our global team is valued for the unique qualities they bring to our business and we seek to build their expertise and support their individual ambitions at every step. We work hard and thrive on achievement, but we also know how to have fun and relax too. We regularly host a range of team building days to strengthen our team's connection with each other and reflect on their successes.
Providing employees with a healthy work-life balance is very important to our culture. We have a wide range of employee benefits and we host regular social activities and well being initiatives. We are also committed to supporting our employee's involvement in their communities, by actively fundraising, hosting charity events and overseeing volunteering opportunities.
Benefits
- Competitive salaries
- Work-life balance
- Collaborative and inclusive culture
- Social activities and events
- Formal and informal mentoring
- Learning and development options
- Corporate Social Responsibility initiatives
- Lots of fun clubs to join!
As part of our commitment to diversity and inclusion, we will provide reasonable adjustments during the recruitment process to ensure equal access to applicants with disabilities. Please contact us about your needs so that we can discuss these with you to make sure that suitable adjustments are made, where possible.
Pacific Life Re Principles and Behaviours
Please click here to view our company principles and behaviours