Location: North York, ON - Tuesdays and Thursdays on-site (must be flexible to come to the office for any events that may arise)
Contract Duration: 12 months with a possibility of extension
Hours Per Week: 40 hours per week (M-F)
Pay Rate: $20-22/hour
Job Title: Administrative Assistant
Job Description:
Position Summary
Admin Assistant provides support to the departments' daily operations by handling tasks, including but not limited to managing schedules, organizing files, handling correspondence, facilitating communication between team members, preparing reports, presentations, organizing events and managing office supplies. Admin Assistant contributes to the efficiency of the office environment through administrative and clerical duties.
Essential Functions / Key Areas of Responsibility
· Provide day to day administrative support to their respective department/s to ensure effective and smooth operation. Responsible for handling tasks including but not limited to calendar & meeting mgt., event mgt., travel & expense mgt., procurement & logistics mgt. including invoicing, data management, office supplies requests, communication, etc.)
· Provide onboarding (new hires) related duties: arranging desk (DOJ), requesting IT equipment & accessories, access to building & other portal access, communicating DOJ, providing admin-level briefing/training (e.g., desk booking tools, dept. repository, key portals, etc.) and providing building familiarization tour and introduction.
· Support client interface mgt. and events such as customer visit and other requirements
· Perform ad-hoc tasks and special assignments as required
· Provide additional office mgt. tasks as per floor allocation: overseeing meeting rooms and printing areas, report and communicate issues and assist in resolving issues, etc.
· Provide back-up/delegation support to other admin
Skills and Abilities:
· Proficiency in MS tools/application
· Strong organizational and communication skills (written and verbal)
· Strong interpersonal skills
· Attention to detail and ability to handle multiple tasks and work pressure
· Problem-solving skills for addressing travel-related issues
· Preferably with friendly and positive personality
Education:
· Bachelor or associate degree in the fields of office administration, business administration or related area.