Procurement Specialist

Bellwoods Centres for Community Living • North York, ON, CA • C$ 67.17k - C$ 80.21k / year • 21h ago

The Role:

The Procurement Specialist leads and supports procurement activities across the organization, ensuring compliance with the Broader Public Sector Accountability Act (BPSA). In addition to this, the procurement specialist is responsible for the supply and inventory management at Bellwoods. This role involves working closely with stakeholders to develop Requests for Proposals (RFPs) and Requests for Information (RFIs), facilitating the evaluation of proposals, supporting contract management and oversees the management of its frontline and administration-related inventories and supplies. The Procurement Specialist will play a key role in ensuring that all procurement and inventory and supply management processes are transparent, efficient, and aligned with organizational standards.

The Procurement Specialist reports directly to the Vice President, Finance/CFO, and ultimately, to the Chief Executive Officer.

Key Responsibilities:

1. BPSA Compliance

· Ensures that all procurement activities adhere to BPSA requirements, maintaining compliance and ethical standards across all processes.

· Regularly reviews procurement practices to align with regulatory updates and organizational policies.

2. RFP and RFI Preparation

· Collaborates with stakeholders by leading the process of preparing RFPs, RFIs, and other procurement documents, ensuring clarity, accuracy, and completeness.

· Provides guidance to departments on best practices for developing clear and effective procurement documentation.

3. Proposal Evaluation Support

· Works closely with business teams to ensure adherence to the evaluation process for RFPs and RFIs.

· Assists in the assessment and scoring of proposals, ensuring a fair and objective selection process.

· Ensures evaluation criteria are consistently applied and documented for transparency and accountability.

4. Supply and Inventory Management

· Ensures adequate office and personal protective equipment (PPE) supplies by reducing and/or avoiding significant excess or shortage of inventory.

· Prepares report and analysis for various stakeholders on inventory usage and cost trends.

· Identifies and implements cost effective and transparent processes to distribute supplies/inventories across sites that promotes transparency and accountability.

5. Contract Development and Management

· Builds relationships with various vendors and suppliers.

· Partners with the Executive Team to negotiate terms and develop contracts with successful proponents.

· Drafts, reviews, and finalizes contract terms, ensuring all relevant terms and conditions are included and reviewed by appropriate subject matter experts including legal and finance, for Executive Approval.

· Manages and maintains a centralized system for all active contracts, tracking renewal dates, key deliverables, and compliance.

6. Stakeholder Education & Training

· Acts as the subject matter expert to internal stakeholders on procurement policies, processes, and compliance requirements.

· Provides training on the procurement lifecycle, documentation needs, and compliance obligations.

· Develops and updates resources to support consistent procurement practices across the organization.

7. Risk Management

· Identifies potential risks in the procurement process and develops mitigation strategies.

· Ensures that all procurement activities are conducted in a manner that minimizes risk to the organization.

8. Sustainability and Ethical Sourcing

· Promotes sustainable and ethical sourcing practices.

· Ensures suppliers adhere to environmental and social governance (ESG) standards.

9. Technology Utilization

· Utilizes procurement software and tools to streamline processes and improve efficiency.

· Stays updated with the latest technology trends in procurement.

Required Skills and Qualifications:

· Bellwoods is a service provider covered under the Home Care and Community Services Act. The successful applicant is required to provide proof of the two dose COVID-19 vaccine.

· Bachelor’s degree in business administration, Supply Chain Management, or a related field.

· Certification in procurement (e.g., CPPB, SCMP) or similar credentials, an asset.

· Three (3) years of experience in procurement or contract management, preferably within a BPSA-regulated environment.

· Community health service provider or healthcare procurement experience an asset.

· Strong understanding of procurement best practices, contract law, and compliance.

· Excellent organizational and project management skills, with attention to detail and an analytical mindset.

· Effective communication skills, with the ability to train and collaborate with stakeholders across levels.

· Familiarity with public sector or regulated procurement environments.

· Strong negotiation and stakeholder management skills.

· Familiarity with e-procurement systems and electronic tendering processes.

· Commitment to continuous improvement and professional development.

· Experience in implementing process improvements in procurement.

Bellwoods is committed to inclusive and accessible recruitment practices for applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disability Act (AODA). Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $67,171.00-$80,206.00 per year

Schedule: