ABOUT CMCCThe Canadian Memorial Chiropractic College (CMCC), established in 1945, is recognized internationally for excellence in chiropractic education, research and patient care.
Vision: An academic institution recognized for creating leaders in spinal health.
Mission: Deliver world class chiropractic education, research and patient care.
Our employees have a commitment and dedication to the advancement of health care. We continue to seek talented individuals who make a positive difference in living our vision and mission.
Position:
Administrative Assistant to Clinic Management Team (CMT)
(ON-SITE, Mon - Fri, 9:00am – 5:00pm, 35 hours/week)
Reports to: Director, Clinic Operations and Initiatives
Salary: $46,331.00 - $49,667.67 per year
Start Date: ASAP
Job Posting Date: January 24, 2025
Application Deadline: February 6, 2025
Application Requirement: Interested internal applicants to apply via MyAvanti by uploading a CV and covering letter.
Interested external applicants to upload a covering letter stating salary expectations and CV via Career Connector at https://myavanti.ca/workatcmcc
POSITION SUMMARY:
CMCC is looking for a proactive individual who can balance multiple competing priorities and tasks with efficiency, diplomacy and good judgement. The successful incumbent will provide administrative support for the Dean, Clinics and Clinic Management Team (CMT). They will act as a communication liaison for the Division and will assist CMT with various administrative matters by building relationships that foster institutional collaboration.
RESPONSIBILITIES:
- Maintains regular reoccurring administrative processes including the organization resources and platforms for clinical staff and students.
- Provides administrative support to the Dean, Clinics and CMT members.
- Coordinates meetings: scheduling, minute taking, catering and preparing meeting materials.
- Formats documentation including reports and exams.
- Supports examinations by arranging personnel and supplies.
- Acts as a liaison and resource for students, providing information as well as facilitating meetings with CMT.
- Orders and arranges for delivery of printed materials (including brochures and forms).
- Maintains inventory of supplies retained on hand, monitors laundry supplies and arranges for additional deliveries if required.
- Administers the Canvas/Elantra (learning management software) sites for all Year IV courses including administration of learning systems, management, and reporting for all courses and programs.
- Creates surveys, compiles data and prepares reports based on tabulation of surveys, summaries and evaluations.
- Creates and updates procedural manuals such as clinicians’ and interns’ manual, CMT office procedures, etc.
- Oversees administrative tasks related to observership programs and equipment repair.
- Performs other duties as required.
QUALIFICATIONS:
Academic
- Post-secondary education in Office Administration or related field.
Skills & Knowledge:
- Minimum of 5 years' secretarial/administrative experience with excellent customer service.
- Demonstrated superior oral and written communication skills.
- Advanced level of computer literacy; strong working knowledge of MS Office applications, advanced proficiency in Word, Excel, and PowerPoint.
- Preference for individuals with experience with learning management systems (LMS).
- Clear understanding of office protocols, including setting agendas and taking minutes for meetings.
- Excellent attention to detail, responsible and highly motivated.
- Proven ability to work both independently with minimal supervision and cooperatively with other team members.
- Demonstrated strong oral and written communication skills. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
- Well-developed interpersonal skills and the ability to conduct matters with tact and diplomacy.
- Ability to handle sensitive situations and maintain strict confidentiality; Knowledge and adherence to privacy and confidentiality legislation.
- Well-organized with the ability to adapt quickly to fluctuating priorities and time sensitive date requirements
- Models professional attributes and the core values of CMCC, Communication, Accountability, Respect & Excellence
Internal applicants are required to inform their Division Director of their intentions to apply, prior to doing so.
We thank all candidates in advance, but only those candidates who meet the minimum requirements of the job posting will be contacted.
Any offer of employment is contingent upon successful completion of references.
Successful applicants shall be required to provide original transcripts to validate their academic qualifications as a condition of employment at CMCC.
Compliance with the CMCC Communicable Diseases Policy is a requirement for employment with CMCC. Please see https://www.cmcc.ca/about-cmcc/policies for more information.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and CMCC Accessibility Policy, accessible formats and communication supports are available upon request for all parts of the hiring process. Applicants are required to make their needs known in advance. Please contact Human Resources at hradmin@cmcc.ca.
In our commitment to promote fair and equitable treatment of all employees and applicants, CMCC provides equal employment opportunities for all individuals regardless of age, sex, disability, race, ethnic origin, citizenship, creed, sexual orientation, marital status or any other ground as described in the Ontario Human Rights Code. CMCC’s implementation and support of employment initiatives encourage diversified labour force participation and equal access to opportunities based on merit and performance.
Job Types: Full-time, Permanent
Pay: $46,331.00-$49,667.67 per year
Benefits:
- Dental care
- Extended health care
Schedule:
Ability to commute/relocate:
- North York, ON M2H 3J1: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What are your minimum salary expectations?
- What is the the type and field of study of your post-secondary education?
- Do you have any experience in coordinating events and/or exams?
Education:
- Bachelor's Degree (preferred)
Experience:
- taking meeting minutes: 3 years (preferred)
- secretarial/administrative: 5 years (required)
- customer service: 5 years (preferred)
Language:
Work Location: In person
Application deadline: 2025-02-06
