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Office Coordinator
Job Description Summary
We are looking for a highly motivated Office Coordinator to join our office team at WaterPark Place. In this role, you will provide general support to the property management office, reporting to the Assistant Property Manager.
Responsibilities
As a member of this team, you will be responsible for:
- Daily invoice management for various property departments, including tracking and coding to the corresponding ledger accounts and completing new vendor set ups as required.
- Tracking and depositing cheques.
- Overseeing tracking, collection, and entry of all vendor insurance files.
- Supporting the Property Administration team with year-end tenant packages.
- Maintaining reception, copy and office storage areas.
- Managing and ordering office/kitchen supplies.
- Monitoring 310-Maxx requests.
- Participating in emergency management program including tabletop exercise
- Welcoming visitors to the WaterPark Place Property Management Office.
- Addressing incoming general tenant and customer inquiries through in-person, telephone calls and the general office e-mail address.
- Handling mail and couriers.
- Drafting and distributing notices to all tenants.
- Maintaining/distributing department directories, including schedules, phone listings and birthday list.
- Maintaining emergency contact list, drafting and sending SWN messages
- Supporting and collaborating with the Property Management team with event planning and setup as needed for various events, meetings, team socials, community initiatives, etc. arrange catering
- Additional tasks as required by the management team.
To Succeed In This Role, You Have
- A minimum of 1 year experience in an administration role.
- Proficiency using Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, etc.).
- Professionalism in dealing with customers, internal staff, contractors, and visitors.
- Excellent verbal and written communication skills.
- High attention to detail in a fast-paced environment.
- Resourceful and proactive in dealing with issues that may arise.
- The ability to organize, multi-task, prioritize and work under pressure.
Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
