Job Title: Legal Assistant at Coach House Law Professional Corporation
Department: Real Estate, Family and Litigation
Reports To: Managing Lawyer, Senior Lawyer
Location: On site at 60 Atlantic Avenue, Suite 200, Toronto, ON, M6K 1X9
About Coach House Law
Coach House Law is a boutique law firm dedicated to providing exceptional legal counsel to individuals and businesses across Ontario. With expertise in Real Estate, Family Law, Wills & Estates, Business Law, and Litigation, we guide clients through complex legal matters with personalized attention and unwavering commitment. Located in Toronto's vibrant Liberty Village, we offer both in-person and virtual services, ensuring accessibility for clients throughout the province. At Coach House Law, we value diversity and inclusion as cornerstones of our success. We cultivate a welcoming and inclusive work environment where all individuals are respected and valued.
To learn more about our firm please visit our website: www.coachhouselaw.com
Job Summary
Our growing law firm seeks a full-time Legal Assistant to join our dynamic team. The ideal candidate will provide comprehensive support to our attorneys specializing in Real Estate, Family Law, and Litigation. This role demands a detail oriented and organized individual with exceptional communication and interpersonal skills. Key responsibilities include client communication, document preparation and management, financial assistance (invoicing and accounting), and case file maintenance.
Document Preparation and Filing:
· Assist in the preparation, service and filing of court documents.
· Draft correspondence, memoranda, and other legal documents as directed by attorneys.
· Manage real estate closings from start to finish
· Maintain accurate and organized electronic and physical files.
· Manage document flow and ensure timely delivery of documents.
Client Communication and Support:
· Respond to client inquiries and requests in a timely and professional manner.
· Schedule appointments and manage attorney calendars.
· Assist with client onboarding and ID verification.
· Maintain client relationships and build rapport.
Administrative Support:
· Manage billing and invoicing processes.
· Coordinate with external vendors and service providers.
· Assist with office administration tasks as needed.
Qualifications
Education and Experience:
· Bachelor's degree, or higher in a related field.
· Minimum of 2 years of experience as a Legal Assistant (or similar role) in a law firm environment preferred.
Skills:
· Strong organizational and time-management skills with the ability to prioritize tasks effectively.
· Excellent attention to detail and accuracy.
· Proficiency in Microsoft Office Suite (Word, Excel), Adobe, Gmail and legal software.
· Excellent written and verbal communication and interpersonal skills.
· Ability to work independently and as part of a small team.
· Knowledge of real estate and family law and procedures preferred, but not mandatory.
Preferred Qualifications
Experience with
· PC Law, Soluno or similar legal accounting software preferred
· Court filing portal and Caselines
NOTE: This job is not for someone hoping to progress to the role of lawyer at our firm. We are looking for strong support staff to assist the lawyers at the firm.
We will train the correct candidate. If you feel like you’d do well in this role but do not have all the qualifications listed, please apply anyway.
Please note that this job is fully in-office.
Benefits
· Competitive salary
· Health benefits package
· Medical, dental, and Health Care Spending account
· Weekly Ritual allotment
· 3 weeks annual vacation
· Professional development opportunities
To Apply
Please submit your resume and cover letter in one PDF document with your name in the title to Mr. David Woodside at info@coachhouselaw.com
Applications will be reviewed on a rolling basis.
Equal Opportunity Employer
Coach House Law is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.
Disclaimer
This job description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It may be necessary to perform other duties as assigned.
