Job Title: Administrative Assistant
Are you an organized professional with a passion for supporting executive leaders? If you thrive in a dynamic environment and enjoy collaborating with both internal and external executives daily, this role is perfect for you!
Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What The Day Will Look Like
- Maintains and manages calendars in Outlook, including coordination of travel arrangements and itineraries
- Schedule and coordinate meetings including room reservations and food ordering/delivery if necessary
- Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network
- Assist with completing onboarding forms for new hires, i.e. ordering of IT equipment, cell phone, etc.
- Assist with Workday transactions, i.e. setting up hiring requisitions, manager self-service transactions
- Be strategic, solve problems, establish procedures that demonstrate process improvements
- With the assistance of Aon templates, prepare and produce high quality client presentations and correspondence, graphic presentations and other documents, including editing for grammar, punctuation and phrasing
- Submit printing requests for client meetings and other needs as necessary; ensure accuracy of printed materials before distribution
- Use internal travel tool to research travel options and book travel
- Prepare and submit expense reports
- Maintain files, databases or SharePoint sites as appropriate
- Coordinate, organize and plan internal/external meetings/functions/seminars.
- This list is not all inclusive; other tasks may vary based on business need
How This Opportunity Is Different
Come work at Aon in our Canadian reinsurance brokerage unit! We’re the market leader here in Canada and globally; the best at what we do. Our local CEO is a dynamic leader and ambassador for the business, but he needs help with administrative tasks. Join our diverse team of about 90 people in the Toronto office and make a difference. You will also work closely with and be helped by other senior executives within the business unit.
Required Experience
Skills and experience that will lead to success
- 2-3 years of secretarial/administrative experience or applicable experience for senior executives or law firm partners
- Proficient in MS Office, Excel and PowerPoint
- Excellent customer service skills and exceptional attention to detail
- Excellent writing skills
- Communicate effectively and professionally
- Work independently with a variety of individuals and teams
- Is highly organized, with strong multi-tasking skills
- Demonstrates strong organizational and management skills
- Demonstrates discretion on highly confidential matters
Education
- High School Diploma or equivalent, Bachelor degree a plus
How We Support Our Colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
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