Alzheimer Society of Ontario
The Alzheimer Society’svision is a world without Alzheimer’s disease and other dementias. Our mission is to alleviate the personal and social consequences of Alzheimer’s disease and related dementias and to promote research.
Our Values: Collaboration Accountability Respect Excellence
Executive Assistant (Contract)
Reporting to the Chief Executive Officer, the Executive Assistant will be responsible for providing executive administration and organizational support to the CEO, Senior Leadership Team (SLT) members, and the Board of Directors as required.
This role helps to build and maintain the reputation of the Alzheimer Society of Ontario (ASO) through professional, friendly and respectful interactions internally and externally and works collaboratively across the ASiO Federation and demonstrates customer service, commitment to excellence and quality relationship building in and beyond the organization. This role is expected to take on special projects as assigned.
What You’ll Be Doing
Executive Administration
- Support the Chief Executive Officer (CEO) and other Senior Leadership Team (SLT) members, as required, with daily executive administrative tasks including calendar and email management
- Preparation of supporting materials for executive leadership's meetings and deliverables
- Monitoring of key deliverables and upcoming accountabilities for the CEO, employing a system of proactive issue and project management
- Take minutes at required meetings, including the SLT meetings and pension committee meetings
- Maintain an up-to-date task list, including reminders and calendar blocks to complete CEO tasks
Governance Support
- Act as the primary liaison with the ASO Board of Directors, including communications on governance items, and providing governance support to Board members and committees
- Oversee the management of the online Board portal, Boardable, ensuring all directors are able to access and utilize all the system features
- Plan and execute the Annual General Meeting, including managing the notice period, building of the agenda and supporting documents and meeting details
- Prepare meeting agendas for all board and committee meetings, ensuring all items are including according to the BOD workplan
- Prepare minutes of all meetings, including the development and tracking of action items
- Manage all meeting details, including travel and catering, as required
Federation Partnerships
- In conjunction with CEO, oversee the execution of all Alzheimer Societies in Ontario (ASiO) meetings
- Maintain active task list for ASiO priorities, including minutes of all relevant meetings
- Support the development of the ASiO Leadership Forum agendas and manage all travel and hospitality arrangements for attendees
Who You Are:
- Post secondary degree or equivalent from an accredited college or university
- An equivalent combination of training, education and experience will also be considered
- Three to five years of direct experience in an executive support capacity
- Possess strong administrative leadership and project management skills, with a demonstrated ability to manage concurrent projects under tight deadlines
- Proven track record of executive level support
- Excellent organizational and time management skills
- Superior communication skills
- Excellent writing skills for various communication channels
- Ability to take initiative and use independent judgment to solve and/or respond to requests for information
- Ability to work as a team member
- Strong client orientation with client-friendly problem resolution skills
- Ability to maintain confidentiality and meet deadlines.
- Excellent attention to detail
- Supervisory training or equivalent experience in managing staff considered an asset
- Exceptional computer skills with good working knowledge of MS Office, and surveying applications
Don’t meet every requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet all qualifications. If you are excited about the role, but your resume doesn’t align perfectly with every qualification in the description, apply anyway. You may still be the right candidate for this or other roles.
What We Offer
Work life balance is important to us here at the Alzheimer Society of Ontario. That is why we offer our employees:
- A generous employer paid benefit plan
- Employee and Family Assistance Plan
- Personal days and equity floater days that can be used at any time
- Flexible working arrangements that include working from home and flexible hours
- Paid professional development opportunities
Hiring Zone: $60,000 - $65,000
The Alzheimer Society recognizes the value and dignity of each individual and ensures everyone has genuine, open, and unhindered access to employment opportunities, free from any barriers, systemic or otherwise. Accommodations are available on request for candidates taking part in all aspects of the selection process, in accordance with the Human Rights Code and AODA.
Our values include justice and connection and are the guideposts we use for decision-making of all kinds. We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.
The Alzheimer Society welcomes those who have demonstrated a commitment to upholding the values of equity and social justice and we encourage applications from First Nations, Inuit and Métis, Indigenous Peoples of North America, Black and persons of colour, persons with disabilities, people living with dementia, care partners and those who identify as 2SLGBTQIA+.
How to Apply
We thank everyone for their expressed interest – and are truly appreciative of the time individuals put into applying – but with the limitations of time, only those selected for an interview will be contacted.
Submit your resume and cover letter to: resumes@alzheimerssc.org
Please include the Job Title in the subject line.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $60,000.00-$65,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Schedule:
Work Location: Hybrid remote in Toronto, ON M4R 1K8
Application deadline: 2025-01-27
