Job Description
JOB TITLE: Program Assistant, Director's Office, Facilities, Operations & Maintenance
DEPARTMENT: Public Works & Engineering
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Temporary 4-months
HOURS OF WORK: 35-hour workweek
LOCATION: Hybrid Model – when working onsite, you will report to the location of West Tower
HOURLY RATE: $21.48
JOB TYPE: Management and Administration
POSTING DATE: January 13 , 2025
CLOSING DATE: January 31, 2025
Area Of Responsibility
Reporting to the Director’s office, this position will assist with the implementation of special projects and support key business initiatives for Facilities Operations and Maintenance (FOM).
Exercise judgement to resolve matters which may be political and sensitive in nature. Assisting with projects from its inception to execution while translating corporate initiatives into project plans,
continuous and effective research, collaborating with stakeholders and providing their recommendations to the leadership team. The student will assist and support project management efforts by
working with the Director’s office alongside working with the FOM Leadership team.
Assist with projects perform research, collaborate with stakeholders, and provide recommendations. The student will assist and support project management efforts by working with Facilities Maintenance
(FM) Manager and Supervisors.
- Provide insights and ideas on, as well as design and participate in, Public Works and Engineering project working groups.
- Participate in meetings, working groups and teams, as a FOM representative, in the development and implementation of projects for the department while ensuring projects achieve the corporate objectives.
- Perform qualitative and/or quantitative research, analysis, and evaluation of data to assist with synthesizing information, producing reports and/or identifying trends (e.g. develop summaries, options, recommendations, etc.).
- Identify and facilitate resolution of issues related to project development, progress, and implementation. Analyze and present status to the supervisor.
- Liaise with internal and external stakeholders to build relationships for project implementation and success outcomes.
- Provide administrative and consultative support to corporate committees.
- Assist with the development of project outlines, descriptions and implementation plans to support departmental initiatives.
- Research best practices and develop project plan for identified projects to ensure milestones and targets are achieved.
- Prepares reports and updates to senior management.
- Performs other duties as assigned.
Selection Criteria
EDUCATION:
- Enrollment in post-secondary studies, preferably in Planning, Political Science, Business Administration, Public Administration, or similar equivalent program. Proof of enrollment letter will be requested prior to job offer.
Other Skills And Assets
- Political and business acumen
- Strong organizational skills, detail oriented, well organized, and able to prioritize complex tasks and meet critical deadlines
- Strong Analytical skills for complex problem solving
- Computer proficiency in Microsoft office/software
- Able to exercise discretion and tact in sensitive and confidential situations
- Exceptional customer service and interpersonal skills
- Excellent verbal and written communication skills
- Able to work independently and as a part of a team
“ These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria. For Eligibility Criteria
please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html ”
- Preference will be given to students that have a permanent residency in Brampton.
- Various tests and/or exams may be administered as part of the selection criteria.
Interview: Our recruitment process may be completed with video conference technology.
If this opportunity matches your interest and experience, please apply online by clicking the button above
by January 31, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.
As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
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