We are currently searching for a full-time Project Coordinator to join our team in our Toronto office.
The Project Coordinator is responsible for coordinating and ensuring the smooth implementation of projects and related operations for the Mueller’s Smart Water Infrastructure division, specifically in the areas of leak detection and pipe condition assessment projects.
The role includes overseeing various processes throughout the project lifecycle. The successful candidate will demonstrate strong written, verbal communication and organizational skills. The Project Coordinator will be the operations team liaison with sales, legal, risk management, finance and customer service.
Additionally, this role involves providing project support including facilitating project status meetings, invoicing support, field support, and contract administration to ensure project success. Finally, the role involves event planning and team-building initiatives.
Key Responsibilities
- Project Coordination for all Operations projects
- Conduct weekly team project status meetings and provide monthly invoicing requests
- Keep accurate record of meeting minutes for all internal and external project kick-off meetings
- Update and maintain all project management and field operations SOPs as required
- Prepare various project reports
- Support with customer satisfaction surveys and response tracking
- Perform any shipping and receiving tasks as needed
- Proactively identify opportunities for continuous improvement in internal processes and systems related to the Operations function, and take the initiative to implement these enhancements
- Oversee warranty tracking and monitor the health of our leak detection sensor system
- Coordinate new subcontractor set up
- Field Operations Support
- Conducting ePulse acoustic condition assessment measurements of water mains
- Installing permanent leak detection sensors on water systems
- Administrative duties such as time tracking, expense tracking and subcontractor coordination
- Work in compliance with the Mueller Water Products Code of Conduct and all Environmental, Health and Safety regulations
- Team and Event Coordination
- Support managers hosting events for training, customer visits and team building
- Assist with logistics and coordination for employee engagement and appreciation activities
- Contract Administration
- Track contracts using Contract Management System to ensure legal department review and approval in accordance with the company’s contract review process
- Ensure relevant stakeholders review and provide feedback for proposals and legal contracts
- Participate as needed during contract negotiations working with Legal and other stakeholders
- Build collaborative working relationships with key internal stakeholders: legal department, risk management, finance, sales, and operations
- Maintain vendor registration information for customer’s vendors’ portals
- Research and provide any administrative support surrounding prevailing wage contract requirements in collaboration with the legal department, ensuring that at the time of contract signing all necessary wage determinations, training or other items have been proactively determined
- Able to coordinate bid bonds, performance bonds and similar instruments
- Other legal, contractual, and administrative tasks as needed
Position Requirements
- University Degree or college diploma in any discipline
- 1-3 years of experience in project coordination
- Interest in Project Management principles
- Demonstrated ability to build trust with diverse stakeholders and work independently
- Client facing experience is an asset
- Ability to travel within North America (less than 10% of time)
- Valid G Driving License
- High level of proficiency with Microsoft Office suite
- Superior verbal and written communication skills
- Ability to work well in a team environment
- Ability to handle multiple tasks in parallel in a fast-paced environment
Mueller is committed to providing accommodation for people with disabilities. Accommodation is available, upon request, for candidates participating in the recruitment process.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.
