About Us:
We are a dynamic and growing group of companies committed to excellence. With a diverse portfolio of businesses, we are seeking a highly organized, proactive, and reliable Administrative Assistant to provide essential support across various departments and contribute to the smooth running of our operations.
Job Description:
As an Administrative Assistant, you will play a key role in supporting day-to-day operations across multiple companies within our group. This is an excellent opportunity for an individual with strong organizational skills and a passion for working in a fast-paced environment. You will be responsible for a variety of administrative tasks, ensuring the effective coordination of office functions and supporting leadership teams as needed.
Responsibilities:
- Provide administrative support to various departments within the group of companies.
- Manage and organize schedules, appointments, and meetings for senior management and executives.
- Maintain a welcoming and professional front desk environment.
- Handle incoming calls, emails, and correspondence, ensuring timely and professional communication.
- Prepare and maintain documents, reports, and presentations.
- Organize and manage filing systems (both physical and electronic).
- Assist with office inventory, ordering supplies, and managing office equipment.
- Support HR functions, such as maintaining employee records, coordinating onboarding processes, and assisting with payroll documentation.
- Collaborate with different teams to streamline internal processes and ensure smooth communication.
- Perform other ad-hoc duties as required by management.
Requirements:
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Professional attitude, proactive approach, and ability to handle confidential information.
- High school diploma or equivalent; additional qualifications in office administration or business management is a plus.
Preferred Qualifications:
- Experience working in a group of companies or corporate environment.
- Knowledge of basic accounting or bookkeeping is an advantage.
- Familiarity with HR software or project management tools is a plus.
What We Offer:
- Competitive salary based on experience.
- Extended benefits package including vacation, health benefits, and sick leave.
- A collaborative, inclusive, and supportive work environment.
- Opportunities for career growth and professional development within a growing group of companies.
How to Apply:
Please submit your resume and a cover letter detailing your relevant experience to hiring@glenrecruiters.ca. In your cover letter, please include why you are a great fit for this position and how your skills can contribute to the success of our group of companies.
Application Deadline: Thursday January 2, 2025.
Job Type: Full-time
Pay: $3,200.00 per month
Flexible language requirement:
Schedule:
Education:
- Secondary School (required)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Expected start date: 2025-01-02
