Job Number:

J0824-0276

Posting Date:

September 5, 2024

Closing Date:

September 13, 2024

Job Title:

Purchasing Agent

Branch/Department:

Toronto Reference Library

Division:

Finance

Employment Type:

Temporary Full Time

# of Open Positions:

Salary:

$41.25 - $46.59/Hour

Pay Band:

PE017

JOB SUMMARY:

Under the general direction of the designated manager or supervisor, with considerable latitude for decision-making, assumes responsibility for the procurement function as prescribed in the policies of the Library Board.

DUTIES:

Carries out the procurement process as appropriate and in accordance with approved policies and procedures for a range of solicitation strategies, including non-competitive procurements.
Establishes and maintains effective working relationships with vendors and provides guidance on TPL procurement.
Maintain up-to-date knowledge on tax legislation applicable to supply chain, trade treaties, best practices, and innovative products and services.
Maintains contracts, including change orders and amendments in the Library’s Contract Management System.
Prepares and issues purchase orders and change orders, ensuring appropriate approvals, and investigates discrepancies between contract, invoices and purchase orders.
Source suppliers through a variety of formal and informal procurement processes.
Working with the requisitioning department, and legal and risk services, assists with contract negotiation, preparation, change, renewal and vendor performance issues.
In collaboration with the client department, provide input into vendor performance surveys and schedules.
Collaborates with requisitioning department and other staff to determine purchase requirements, evaluation and selection strategies for goods and services.
Provide asset management support, including; acquisition, asset disposal, inventory control, commodity code assignment, contract support with respect to warranty claims and returns.
In cooperation with the Manager / Supervisor, produces and presents reports, and conducts spend analysis which could aid with budget preparation.
Conduct purchasing policy and process training to staff.
Performs other related duties as required

QUALIFICATIONS:

College diploma, preferably in Supply Chain, Business or Finance fields of study,
Minimum of 3-years in a similar position writing, coordinating and executing procurement processes.
Certificate in Purchasing, certification or courses towards certification with a recognized public procurement or supply chain association (SCMA, UPPCC, ISM, CIPS).
Sound knowledge of standard buying procedures and policies.
Experience in sourcing and negotiating with suppliers and equipment/service contractors.
Ability to plan, direct, organize and work with minimum supervision.
Ability to establish and maintain cooperative working relationships.
Familiarity with computerized accounting system.
Ability to communicate effectively with all internal and external contacts.

Upon request, accommodation will be provided through all stages of the recruitment and selection process.

If you are invited to participate in the assessment process and require accommodations for the assessment, we ask that you provide your accommodation request as soon as reasonably possible. All accommodation requests are confidential.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from racialized people/people of colour, women, Indigenous people, people with disabilities, and 2SLGBTQ+ people

Toronto Public Library

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