Purpose

Maintenance and administration of commercial leases for existing and new tenants. Report to Manager, Commercial Property Administration and provide support to Commercial Property Administration and Commercial Leasing Coordinator teams through Lease Administration functions.

Tenant Lease Administration

Read and identify relevant sections of commercial leases for Abstracts
Extract all relevant details, populate lease Abstract template, and upload tenant accounts details to Yardi
Ensure compliance with Lease for new tenant for key turnover with Operations Team
Create tenant accounts and set up Lease terms and rates in Yardi
Work with Property Administrator for Yardi Lease activation and Abstract sign off
Set up tenant expense pools for revenue in budgets tenant year end reconciliation to ensure alignment with Lease Agreements
Obtain and verify Broker Commission statements for processing through Property Administrator
Update and maintain tenant insurance to ensure adequate coverage as per Lease
Assist with Due Diligence requirements for property purchase/sale
Follow up with tenants for execution of lease agreements
Prepare Vacancy Possession notices for issuance to tenants on impending expiration
Prepare Tenant Acknowledgement or Estoppel Certificates on request
Prepare Leasing invoices for review and approval by the Leasing Coordinators
Other duties on request

Lease Reporting

Generate Lease expiry reports, reviewing and identifying all upcoming term expirations
Review and communicate with the Leasing coordinator for updates on approaching lease expirations
Meet with Leasing Coordinators and V-P on a weekly basis for leasing updates
Work with Lease coordinators to update and generate Amendment Activity Report
Communicate lease activity with Property Administrator
Update Lease sections for monthly property Management Reports in close cooperation with Leasing Coordinators

General Administration - As a Team Member

Understands and is committed to team objectives
Actively contributes to the achievement of team objectives
Accepts shared responsibility and ownership of projects
Committed to getting the work done and meeting all deadlines
Involves others in decision making and works toward a consensus on decisions
Owns problems rather than blaming others
Respects and tolerates individual differences
Acknowledges and works through conflicts openly

Qualifications

Education

College Diploma/University Degree: preferably in Business Management, Real Estate Management, or Finance, Communications, English or a related field
Ability to read and write English fluently, proficiency in accurately understanding legal commercial leasing language

Experience

A minimum of one to two (1-2) years of experience in commercial leasing administration or a related field.
Prior experience with setting up leases in Yardi and generating reports
Basic to intermediate skill level in excel

Skills And Abilities

Actively supports our values of: Honesty, Integrity, Respect, Trust
Strong communication skills
Solid working knowledge of commercial leasing and property administration
Strong administrative and organizational skills
Strong time management skills
Represents professional image
Strong customer service orientation
Works well under stressful conditions; independently and comfortably in a fast-paced environment

Thank you for your interest in Sterling Karamar Property Management.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.

Please note that our Corporate Offices are scent-free work environments.

Sterling Karamar Property Management

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Commercial Lease Administrator