Join Our Dynamic Team at National Mechanical Air Ltd

Are you an experienced Office Administrator looking for a professional and supportive workplace where you can grow and thrive? National Mechanical Air Ltd, a leading HVAC service company, is seeking a reliable and self-motivated Office Administrator to join our team. In this role, you will undertake vital administrative tasks to ensure our staff has the support needed to work efficiently and contribute to our sustainable growth.

Why Work with Us?

Professional Growth: We believe in fostering the professional development of our employees. You will have opportunities to enhance your skills and advance within the company.

Supportive Environment: Our team is dedicated to maintaining a collaborative and supportive work culture.

Cutting-Edge Technology: Work with the latest tools and technologies to streamline our operations.

Health and Wellness: Comprehensive health, dental, and vision insurance plans.

Retirement Savings Plan: Access to a robust pension retirement savings plan

Key Responsibilities:

Quotations & Proposals: Prepare and email quotations and proposals.

Contracts: Draft and submit contracts to customers.

Email Marketing: Create and send email blasts to customers.

Vendor Relations: Source quotes for equipment, materials, and parts from suppliers.

Client Communication: Maintain clear and professional communication with clients.

Clerical Duties: Handle filing, respond to emails, and prepare documents.

QuickBooks Online: Utilize QuickBooks for financial management.

Administrative Support: Assist the owner and office manager with daily tasks.

Job Packages: Prepare comprehensive job packages for new projects.

Building Reports: Create detailed reports after job completion.

Compliance Documentation: Generate WSIB Clearance Certificates and obtain Insurance Certificates.

Customer Service: Answer phones and provide excellent customer service.

Dispatch & Ordering: Assist with dispatching and order equipment and materials for technicians.

Required Skills and Qualifications

Experience: 5+ years in a similar administrative role.

Experience: 3+ years in a similar HVAC role.

Communication: Superior oral and written communication skills in English.

Customer Service: A passion for delivering exceptional customer service.

Organizational Skills: Ability to manage multiple tasks concurrently with attention to detail.

Technical Proficiency:

o QuickBooks Online expertise.

o Proficient with Google Drive and Microsoft Office (Outlook and Excel).

o Skilled in social media management to enhance company exposure.

Collections: Strong collection skills with a high success rate.

Independence: Ability to work independently with minimal supervision.

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

Dental care
Extended health care

Flexible language requirement:

French not required

Schedule:

8 hour shift
Monday to Friday

Application question(s):

Do you have QBO experience? If so, how many years?

Education:

Secondary School (preferred)

Language:

English (required)

Work Location: In person

NATIONAL MECHANICAL AIR

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