MetCap Living Management Inc. is one of the largest private third-party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick.

MetCap Living Management Inc. has an immediate opening for an Office Coordinator/Executive Assistant

The Office Coordinator/Executive Assistant will be responsible for overseeing the general organizational duties of our Head Office and providing comprehensive, confidential and professional level administrative support to the both the President/CEO and the CFO and Head Office in a busy work environment.

Accountabilities

Oversee the general needs of Head Office in conjunction with the Receptionist to ensure the office is running smoothly
Manage vendors for corporate office (i.e. office cleaner, shredding company, postage machine etc.)
Monitoring and maintaining office supplies inventory
Scheduling and calendar management: manage President and CFO’s busy schedules; arrange site tours for president and contractors; coordinate client and internal meetings;
Screening and directing calls for President/CEO and CFO;
Maintaining and editing documents: manage President’s files; coordinate with commercial brokers and lawyers for drafting commercial leasing documents; edit and maintain corporate policies and forms;
Track monthly financial reports; update reporting schedules;
Manage employee vacation schedule; file expense reports;
Travel arrangements: arrange flights, hotels and car rental for company staff and tenants; manage assigned corporate credit cards; etc.
Registering company staff for events and conferences
Organizing leasing reports and distributing to clients and executives on a weekly basis
Manage company offsite storage and file retention
Formatting information for internal and external communication – memos, emails, presentations, reports
Taking minutes during meetings
Cover Reception for breaks and absences, as needed
Other tasks assigned from time to time:

Qualifications

3+ years progressive experience in an administrative role
Proficient in Word, Excel, PowerPoint
Exemplary level of tact, discretion, and confidentiality
Self-starter with a “can-do” attitude
Superior cooperation and teamwork skills and ability to work collaboratively to accomplish common goals
Detail oriented and highly organized
Experience with event and conference coordination and travel arrangements
Excellent customer service skills

MetCap would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive we may only be able to respond directly to those candidates being selected for an interview. No agencies please.

MetCap Living Management Inc. is committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and under the Ontario Human Rights Code throughout the selection process. If you require a disability–related accommodation to participate in the recruitment process, please email us.

Job Types: Full-time, Permanent

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MetCap Living Management Inc

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Office Coordinator/Executive Assistant