Interested in a career at Langara College?

Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply!

Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

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Job Title

Assistant, RES, Records and Registration

Employee Group

CUPE

Employee Type

Temporary (Fixed Term)

Start Date

Monday, September 16 2024

End Date (if Applicable)

Monday, March 31 2025

Job Description

The RES Assistant provides support or assistance in the assigned RES unit and often is the initial point of contact for prospective and current students, internal staff, agents, or external stakeholders. This position provides exemplary customer service, clerical support, or data entry services in the provision of RES services to our students and clients. This position is typically the front-line, customer-facing or junior team member of a particular business unit, and works under the direction of senior team members in applying and adhering to College policies, procedures, and standards. The incumbent assists in changes to RES services, processes and projects.

Qualifications Required

Education

Grade 12 completion plus one (1) year post-secondary certificate in a related discipline.
One (1) year of related experience in providing customer service and/or clerical support, preferably in an educational environment.
An equivalent combination of experience and education may be considered.
Experience with an integrated student record system (e.g. Banner) or similar computerized system, preferred.
Working knowledge of post-secondary policy and procedures, programs and registrarial processes, preferred.
Working knowledge of the BC post-secondary system, preferred.

Skills & Abilities

Excellent written and verbal communications skills.
Excellent ability to pay attention to detail and enter data accurately.
Excellent organizational skills and ability to set priorities when encountering conflicting demands.
Demonstrated ability to provide excellent customer service, respond to enquiries and provide information, assistance and related services to the general public, faculty, staff, and students.
Ability to work well under pressure, dealing with a constant flow of enquiries, requiring endurance and stamina and the need to stay focused over prolonged periods of time.
Ability to work with challenging or difficult situations.
Ability to work independently and in a team environment.
Ability to multitask and work with frequent interruptions, while adhering to strict deadlines.
Ability to investigate and listen in order to solve problems and provide solutions.
Excellent ability to maintain collegiality, team work and a respectful workplace environment.
Ability to foster effective communication and teamwork among employees, facilitating understanding of individual, team, and organizational goals.
Ability to ensure that all employee and customer interactions are respectful, service focused, and collegial.
Ability to support RES team in change management which may include enhancing activities that drive change in collaboration with the change team.
Ability to interpret and apply College, government, and departmental policies, procedures and guidelines.
Ability to exercise judgement, tact and discretion.
Ability to maintain confidentiality of records and information.
Intermediate level in the use of standard computer applications including word processing (Word), spreadsheets (Excel), presentation (Power Point), and email.
Ability to achieve a keyboarding speed of 40 wpm.

Hours & Days of Work: 8:45am - 5:00pm Monday to Friday. This position is subject to the compressed work schedule. After the training period, the option for a hybrid schedule will be available.

To obtain the full job description, please contact our recruitment team.

Salary Range

$27.20 - $30.74 per hour

Pay Grade

CUPE Paygrade 17

Scheduled Weekly Hours

35

Hours may vary according to the needs of the department.

Compressed Workweek (Fortnight)

Yes

Closing Date

Thursday, October 17 2024

People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please contact us.

If you were a temporary employee with CUPE Local 15 at Langara College who has worked within the last five (5) months of the closing date on this posting, please contact our recruitment team if you meet the criteria for internal status (850 hours worked) as per Article III.7.g in the CUPE Collective Agreement. Please quote the job requisition title and number with your previous employee ID and last day worked at the College. Please do not email if you worked at the College more than 5 months ago or if you worked in a different union.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.

We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.

Langara is committed to enhancing our diverse workforce.

Langara College

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Assistant, RES, Records and Registration