Job Criteria for Seasonal Assistant Coordinator

We’re looking for a dynamic, detail-oriented, and resourceful Seasonal Assistant Coordinator to join our team for the upcoming wedding season (typically May - September) This role is ideal for someone passionate about creating memorable events and who thrives in a fast-paced environment. The assistant coordinator will play a vital role in supporting the smooth execution of weddings and ensuring a seamless experience for clients and vendors.

Core Qualifications

1- Critical Thinking Skills

Ability to assess situations quickly and make sound decisions under pressure.
Comfortable identifying and solving potential problems proactively.

2- Confident and Assertive

Demonstrates self-assurance when interacting with clients, vendors, and team members.
Can effectively advocate for the needs of the event while maintaining professionalism.

3- Strong Communication Skills

Listens actively to directions and seeks clarification when needed.
Communicates clearly and effectively with vendors, clients, and team members.

4- Ability to Take Direction

Receptive to feedback and guidance from the lead coordinator or team lead.
Follows instructions with precision and reliability.

5- Adaptability

Thrives in fast-paced environments and can pivot quickly as needs change.
Maintains composure under pressure and adjusts to last-minute changes with ease.

6-Team Player

Open to collaborating and assisting other team members as needed.
Willing to take initiative when opportunities arise.

7-Attention to Detail

Strong focus on ensuring every detail is addressed, from timelines to décor setup.
Anticipates needs and ensures nothing falls through the cracks.

8-Professional Demeanor

Demonstrates a positive and professional attitude at all times.
Represents the company’s values and brand with pride.

Seasonal Role Details

Position Type: Seasonal, event based.
Availability: Must be available on weekends, evenings, and select weekdays during wedding season (Typically May-September)Hours
Hours: This is not a set hours position. Hours will vary and are based on the needs of each event. Candidates must have the flexibility to work longer or shorter shifts depending on event schedules.

Bonus Skills

Experience in event planning, hospitality, or customer service.
Familiarity with wedding timelines and vendor coordination.
Proficiency in tools like Google Workspace (Docs, Sheets, Calendar)

Requirements

Flexible availability, including weekends, evenings, and holidays during the wedding season.
Must be able to lift up to 30 lbs and be comfortable standing for long periods.
Reliable transportation to various event locations.
Commitment to working through the entire wedding season.

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