Are you looking to join a highly collaborative dynamic team that creates winning proposals? Do you excel at wrangling key contributors as you drive toward and achieve deadlines? Are you looking to leverage your communication and negotiation skills as part of a proactive team? Are you passionate about delivering quality work with relentless attention to detail? If so, we want to hear from you as we have an exciting opportunity in our Burnaby, Edmonton, or Calgary ISL offices!

A Little About Us

At ISL, we share an enthusiasm for community infrastructure. From planning through to design and construction management, we create nimble teams to tackle the unique requirements of every project. Our technical expertise encompasses transportation, land use planning, civil engineering, municipal, landscape architecture, heritage services, environmental management, water, structural, community engagement, geomatics, construction services and 3D visualization. Just the right size, ISL delivers complex projects while being small enough to maintain strong, cohesive project teams and personal client attention and service.

ISL’s Proposal/Production Team Supports All Offices And All Disciplines Of Business At ISL. Our Objectives Are To Increase The Win Rate, Delivering Quality, Creative And Compliant Proposals. The Key To Our Team’s Success Is

Teamwork – We are unique in how we approach proposal work. Multiple team members work together on each and every proposal, which means we can act as a stronger unit while growing our own individual skillsets. Everyone on the team is ready to jump in and lend a helping hand wherever they can—someone will always have your back!
Responsiveness – We strive to support business development opportunities across the company with varying levels of strategic, creative advice that fits the proposal and the team.
Collaboration – While driving the proposal schedule and deliverables, we coordinate seamlessly with internal and external teams at all levels to execute responses to all types of RFX’s.
Ongoing Development - We have a culture of mentorship and leverage both hands on and formal training opportunities to ensure that you have a versatile and diversified skillset that is fully funded.

ISL’s corporate philosophy is fostered by a strong and supportive culture of in-person collaboration while supporting hybrid working arrangements to allow for flexibility in how and where work gets done. This position can be based in ISL’s Burnaby, Edmonton, or Calgary office.

A Little About You

Does this sound like you?

Exceptional attention to detail, proofreading, and editing skills.
Strong time-management skills and the ability to manage multiple deadlines.
Calm under pressure and effective in a fast-paced, deadline-driven environment.
Outstanding interpersonal and communication skills

Your Resume Should Show Us

Diploma or bachelor’s degree in marketing, communications, business administration, or a related field, or equivalent experience.
2+ years in a proposal, marketing, or production role
Proficient in MS Office Suite (Word, Excel, Project), and Bluebeam, and Adobe Pro
Strong formatting skills with experience adhering to formatting and brand guideline

Bonus Points For

Knowledge of proposal development processes for both public and private sector
Knowledge of Adobe InDesign

Responsibilities

A Little More About the Role

As a Proposal/Production Coordinator, you will play a crucial role in supporting business development by coordinating and delivering high-quality proposals that meet client requirements and reflect our firm’s brand standards. Working closely with multidisciplinary project staff, you will ensure proposals are accurate, visually appealing, and meticulously crafted. This position demands strong organizational skills, keen attention to detail, and the ability to thrive in a deadline-driven environment.

The ideal candidate is calm under pressure, deadline-oriented, with strong Microsoft Office skills and pro-level document formatting and assembly skills.

Key Responsibilities

Proposal Development & Content Creation

Collaborate with proposal coordinators, technical writers, project staff, and graphic designers to develop, format, and deliver proposals for both public and private sector clients.
Utilize MS Office (Word, Excel), and Bluebeam to create, refine, and assemble proposal documents.
Source and generate general corporate content for proposals, including project descriptions, qualification summaries, and resumes.
Working directly with technical staff to develop, format and deliver letter-based and select proposals.

Quality Control & Brand Consistency

Ensure all proposals adhere to company format and brand standards, reflecting a high level of professionalism and quality.
Review and proofread proposal drafts to capture and correct even minor errors, ensuring error-free, polished final documents.

Project & File Management

Create and maintain proposal templates, aligning responses and text with RFP requirements.
Assist with final close-out processes, including file management, archiving, and documentation according to internal procedures.
Regularly updating standardized components and inputs for our proposals so that available versions are all up to date (e.g. CVs, project sheets, etc.)

Production & Delivery

Formatting and production of both proposals and technical reports, ensuring documents are ready for delivery according to client specifications.
Prepare physical and digital proposals, coordinating with production staff for on-time delivery.

Cross-Functional Collaboration & Support

Interact professionally with internal teams, project staff, and industry collaborators, providing them with exceptional service and timely responses.
Coordinate with teams to meet both internal and external deadlines, prioritizing competing tasks effectively.

What ISL Offers

We value you for your contributions and want to ensure that your personal success is intertwined with your professional success. Our wellness philosophy encompasses the four pillars of physical, mental, financial and spiritual wellbeing which is why our benefits package is comprehensive and offers you some of the best available tools to maximize your career and lifestyle.

Depending on your experience level, the salary range for this position (based on a 40-hour work week) is:

$54,000 - $62,000

Here Are Some Of The Amazing Benefits We Provide

Flexible working hours
Hybrid model of work
Excellent mentorship
Employer paid benefits including health, dental and extensive paramedical services
Healthcare Spending and Lifestyle Option Accounts
Group RRSP
Annual bonus incentives
Paid professional development opportunities and memberships
24/7/365 Employee Family Assistance program

ISL

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Proposal Coordinator