On-Call Casual Clerical

$20.41/hour

As a Casual Clerical, you will work in an office administrative role. You will be on-call in short-term and long-term assignments at multiple schools or administrative buildings throughout the diverse communities of Hamilton-Wentworth District School Board including Hamilton Mountain, Hamilton Downtown, Waterdown, Flamborough, Dundas, Ancaster, Mount Hope, Binbrook, Stoney Creek and Winona.

You could work in: School-Based Office Administration, Departmental Administrative Support, Instructional Technology (IT), Facility Services, Human Resource Services and Staff Well-Being, Business Services, Research and Analytics, Library Technicians.

The Role

Responsibilities

This position will be assigned to elementary and secondary schools, and administration offices for replacement clerical coverage or special projects. Responsibilities typically include:

Respond to inquiries and emergent issues.

Use of a variety of computer software and programs (Microsoft Suites, Outlook, Student Information Systems, Financial Information Systems).

Provide professional student, staff, and community support.

Provide administrative/clerical support.

Accurate data entry.

Work in a multi-disciplinary team environment.

Alternative or additional potential duties if placed in Instructional Technology could include:

Support schools and Board sites with their day to day IT needs and assist with other IT related projects.

Troubleshoot and resolve iPad, PC, and network issues.

Support staff and students to resolve end user problems.

Education, Experience & Skills

Minimum of secondary school diploma or equivalent.

Computer proficiency.

Capacity to engage with diverse communities.

Excellent written and verbal communication skills.

Good organizational skills combined with the ability to identify priorities and produce timely accurate work.

Good analytical and problem-solving skills, with attention to detail.

Ability to be flexible and adaptable to emergent situations.

Knowledge of school office operations and procedures.

Maturity in dealing with confidential information.

Reliable transportation, which includes, but is not limited to, access to a bus route, is essential.
If interested in IT, please include this in your application and highlight qualifications such as:

Three year University degree or College diploma in information technology, computer science, networking or an equivalent combination of training and experience providing software support and equipment repair.

Experience in the field of computer support.

Knowledge of IOS, iPads, and other Apple Products.

How to Apply

Please apply directly on ApplyToEducation. Mail-in applications will not be processed.

When applying to HWDSB through ApplyToEducation, your application package must include:

Cover Letter

Resume

Posting close date: 4PM, February 16, 2025

Expectation of interview dates: March 5th & 6th, 2025

Method of interview: Panel interviews via MS Teams platform.

Next steps: Successful interviews will be scheduled for a one-hour online clerical test of Microsoft Suites (Word, Excel, and data entry). This will be completed at home through Apply to Education.

We thank all applicants for their interest in Hamilton-Wentworth District School Board. Only applicants selected for an interview will be contacted.

Employment Equity Statement

Hamilton-Wentworth District School Board (HWDSB) is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings and the broader community.

HWDSB’s mission is to empower students to learn and grow to their full potential in a diverse world. Guided by this mission, HWDSB strives to build a workforce that embodies the values of human rights, equity, diversity and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences and needs of our students and our communities.

HWDSB Seeks Qualified Candidates Who Share Our Commitment To Equity And Inclusion, And Who Will Contribute To The Vision Of Creating Inclusive And Equitable Outcomes. HWDSB Especially Invites And Welcomes Applications From

Indigenous Peoples (e.g. First Nations, Métis and Inuit peoples;)

Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; (e.g. Black and racialized communities, immigrant communities, etc.)

Persons with visible and/or invisible (physical and/or mental) disabilities;

Persons who identify as women; and

Persons of marginalized sexual orientations, gender identities, and gender expressions. (i.e. Two-spirit and LGBTQIA+)

As part of HWDSB’s commitment to employment equity and removing barriers to groups that have faced and continue to face barriers in employment, we invite all applicants to complete a voluntary question(s) that collects identity-based information. The voluntary question(s) is on the Apply to Education application page for this position.

HWDSB is committed to providing accommodation throughout the recruitment and selection process, based on any human rights protected grounds. If you require accommodation, please notify us in advance at recruitment@hwdsb.on.ca and we will work with you to meet your needs.

Land Acknowledgement

HWDSB is located on ancestral Anishinaabe and Haudenosaunee Confederacy land as determined by the Dish with One Spoon treaty. The Dish with One Spoon wampum belt represents the treaty relationship between the Haudenosaunee Confederacy and Anishinaabe with respect to sharing the land and resources thereon. The intent of this agreement is for all nations sharing this territory to do so responsibly, respectfully and sustainably in perpetuity. We respect the longstanding relationships with the local Indigenous communities, the Mississaugas of the Credit First Nation and the Six Nations of the Grand River.

Applicant Self-Identification Form

The information collected on this form is used to monitor HWDSB’s progress toward our equity goals including our commitment to diversity in HWDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1.6 - Privacy). Information on this form is collected pursuant to Ontario’s Education Equity Action Plan (Ministry of Education) and in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this form is restricted to specific individuals in Human Resources. The Research and Analytics Department will use aggregate data from all the forms (not individual data) for internal reporting. Their access and use of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification Forms will be maintained in the Human Resources job competition file and securely destroyed 1 year after the job posting for candidates not selected for an interview and 6 years after the job posting for candidates interviewed, in accordance with general records retention principles.

If you prefer not to answer any of the questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this form please contact humanresources@hwdsb.on.ca.

Hamilton-Wentworth District School Board (HWDSB)

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